Quarterly Owners Meetings

HI, we are trying put together with our Board to hold Quaterly Owners meetings, similar to the ANNUAL MEETINGS< in order to get information which is not forth coming, with one Annual Meeting per year. We feel that the Quarterly Owners meeting will give the owners a chance to ask questions they may have throughout the year. Our Board does not have open Board meetings, so this would solve the problem of getting information. Has anyone experienced this type of meetings in their Association. We are anticipating that the Board will not go for these meetings.

Before anyone else puts in the answer, what do the CC&Rs say? If there are no quarterly meetings in the CC&Rs, then there is no way you can force the board to accept.

However, I would suggest making the suggestion more along a Town Hall meeting. It is optional and non-binding. Maybe even a social event. It achieves the objective and doesn't require all the official action.

Hi, JonD1, I appreciate your comments and interest, what you say is well founded, but in this case you would have to know all the facts, which is impossible to translate in this forum, in order to make you understand the situation. Yes, I am not a Board member, due to circumstances as I stated cannot post.
I will answer you in CAPS, I hope I can make my position understood, we are seeking all the help we can get.

Thanks I welcome your opinion,

Art:

I assume from your post you are NOT currently a member of your Board. CORRECT

We had a similar suggestion made some time ago and perhaps I might share my opinion on this topic.

As a Board member each person gives their time to help your community for free. THAT IS A GIVEN.

If not for these community minded people where would you and the other property owners find themselves?

During the normal course of yearly business if your property is like most there would be 12 monthly meeting along with the annual owner's meeting.

That would total 13 meetings of voluntered time by the current Board members.

WITH OUr SYSTEM WE ARE ASKING FOR THE 13 MEETING WOULD STILL BE HELD......3 QUARTER MEETING/REGULAR.... MEETINGS 9 REGULAR MEETINGS.....1 ANNUAL = 13 AM I WRONG?

Now you would like to add 4 more meetings making a total of 17 nights of service for your Board.

I UNDERSTAND, BUT THIS BOARD CHOOSES TO USE IT'S TIME TO KEEP INFORMATION AWAY FROM OWNERS.....SOUNDS CRAZY, BUT AS I STATED ABOVE UNUSAL CIRCUMSTANCES, I/WE OTHERS HAVE FORMED A CONCERNED OWNERS GROUP TO GET THINGS ON TRACK...ONE BEING THE QUARTERLY MEETINGS TO SEND A MESSAGE, OWNERS NEED TO BE INFORMED. ALSO WITH ONE ANNUAL MEETING, FINANCIAL STATEMENTS ONLY SEEN AT THE MEETING AND THE AVERAGE OWNER CANNOT DECIFER IT AND ASK QUESTIONS, ONLY HAVE TO LISTEN AND ACCEPT.... ALSO THIS WAY INTERESTED OWNERS WOULD GET TO SEE QUARTERLY FINANCIAL REPORTS, AND BECOME INTUNED AS WHAT IS GOING ON AND NOT NEED TO WAIT A YEAR TO ASK QUESTIONS, WHILE THEY FESTER ON THE ISSUE OF THEIR INTEREST.

Would you be willing to give up 17 nights of your time for free?

I DO NOW AND I AM NOT ON THE BOARD.

If the quarterly meetings were approved that would require the Board to attend but how about the unit owners? They can attend or decide to stay home but in any case the Board would have to sacrifice another night.

I WOULD AGREE, IF NO ONE SHOWS UP MORE THAN TWICE....ALL THE BOARD HAS TO DO SHUT THEM OFF, BUT I DO NOT SEE THAT HAPPENING.

If done properly a Baord members job requires additional time between meetings and effort to do the job required. Board meetings are only part of the effort needed for many Boards.

WITH ALL DUE RESPECT, COMES WITH THE TERRITORY, BUT THIS BOARD DOES NOT UNDERSTAND, THEY ARE FIGURE HEADED MINDED PEOPLE.

I would suggest to you that asking your Board to now add 4 more meetings of their time is a lot to ask.

Perhaps those who really want to KNOW the goings on of the Board might consider joining the Board and then donate 13 nights of their time to the benefit of those who don't see fit to serve.

I AGREE, WITH WHAT YOU SAY, AND THANK YOU FOR YOUR OPINION, BUT WHY WOULD OWNERS NEED TO BE ON THE BOARD IN ORDER TO KNOW WHAT IS GOING ON TO A DEGREE OF COURSE.....PERHAPS WHEN YOU ARE IN MASSACHUSETTS, STOP BY FOR A GOOD CUP OF COFFEE AND DISCUSSION. I BELIEVE YOU COULD GIVE ME A WEALTH OF INFORMATION I/WE NEED.

THANKS AGAIN,

ARTN

Hi, MindyR, thank you for your response, it is good too hear from those with similar experiences. What we did was to started with 9 owners and formed a Concerned Owners Group and have only met 3 times, but we are making strides toward our goal of starting to convince the Board of Quarterly meeting, which would open the doors for more owners to participate, once they start receiving information as to what is going on. The one thing I think will help us reach our goals is our By Laws sitpulate that Speical Owners meetings can be requested of the Board with 30% of the owners, which with our Association is 18 units, and with nine of us on the concerned owners Group, the other nine should be easy to acquire. I feel should the Board resist our Quarterly meeting request, all we need to do is request a Speical Meeting every Quarter.

Once again, thanks,

ArtN