Do You Have a Time Limit on ES?

How would you want it to be done? What would be considerate to you? Simply ask your fellow board or attending members if they want a time limit and how much is too much? Ya run the place, so do it the way you want to.

Very good idea Sheila. I am proposing open board meetings to our board. I actually sent communication to the board about it yesterday. If I am given a "how do we handle ES," I will tell them it is done at the end of the meeting after the membership has been dismissed in some associations. Thanks.

Sorry will you please clarify? Do you mean a vote of the members?

Vote of board, which some seem to say must be done in open session.

Your association is way more complex than mine. If something needs fixed a board member just calls someone for repairs. There is little discussion about it. There is no bidding and awarding contracts procedures. Whatever needs fixed gets fixed and the treasurer pays the bill and notes it on the financial report. Unless of course the repair is thousands of dollars then I'm not sure what the board does. They only meet quarterly so there must be a process for emergencies. They must just call each other. My association is very loosely run as you can tell.

Every state is going to have different requirements on what can be discussed in ES and what can be voted on and approved in ES and what must be voted on and approved in Open Session.

California states that whatever is discussed in RS must be GENERALLY stated in the next open session minutes. Our association ha always made it a practice to conduct the meeting one hour prior to the open session. Posting requirements are four days prior UNLESS ES is held on a separate day other than the Open Session or general meeting. I have managed communities where we went 6 months without ES.

One that stands out, liens. Liens can and should be discussed in ES, but California statues REQUIRE that liens be approved in open session. If, and I have seen this happen, ES is reconvened after the general session and a lien is discussed and approved, yet never got into any minutes. Then the lien was recorded and was challenged, as the association couldn't provide the minutes to the meeting. Had to start process over again, with additional expenses.

Please note, Richard, that 4-day notice for ES is required if held during the open meeting. When not a part of the open meeting, 2-days notice (& agenda) is required.

Civil Code §4920. Notice of Board Meetings.

(a) Except as provided in subdivision (b), the association shall give notice of the time and place of a board meeting at least four days before the meeting.

(b)
(1) If a board meeting is an emergency meeting held pursuant to Section 4923, the association is not required to give notice of the time and place of the meeting.

(2) If a nonemergency board meeting is held solely in executive session, the association shall give notice of the time and place of the meeting at least two days prior to the meeting.

In Virgina, ES should be entered from and return to an open meeting.
We do not have time limits on executive session.
For the topics that would typically be discussed in ES, the amount of time needed is what should be taken.