HOA Pres and VP want to step down

Started by HollyC1 • 10 replies • 1784 views

💬 Join us to post & get advice from 50,000 HOA & Condo leaders.

⚡ Takes 30 seconds

Already a member? Log in

HollyC1 (California)
Posts: 1

Posted:

Hi there,
I just joined my HOA board as secretary. It's an 80 home community - over 30 years old. The president and vice president want to step down, but there have been no takers for the positions in our community. There have been repeated attempts to get new leadership. Any ideas what to do? Can the pres/vp abandon their posts without someone to backfill?

Thanks!

BradD2 (Florida)
Posts: 418

Posted:

Sure they can; what if they move out of the state?

RogerB (Colorado)
Posts: 5,067

Posted:

Hooly, any Board member can resign at any time. It is up to the remaining Board members to fill the vacancies on the Board and any offices vacated. If none of the Board members will fill the President and Vice President offices then the order for performing the duties of the President are first the Secretary and then the Treasurer. The remaining Board members can appoint new Board members to fill the vacanies and perhaps the appointees will be willing to fill the vacated offices.

JM2 (Oregon)
Posts: 439

Posted:

Holly:

Check your bylaws to see what the procedure is for replacing the two board members who resign; then, once the board is full again through properly appointed replacements, vote for the officers. One thing to keep in mind, the replacement board members serve out the remaining terms of those they replace, so you'll have to keep track of when each member's terms expire.

JPM

TF1 (Maryland)
Posts: 5

Posted:

You have a bigger problem than just following the established appointment procedure for open board slots. Fighting apathy never ends as I can attest to as a Board President for the past five years. If you don't have a management company, get one to handle financials and other bothersome tasks. Otherwise, you will find yourself as the only one doing everything. Hopefully, you can recruit someone to help share the burden in the meantime. Best of luck.

PaulM (Pennsylvania)
Posts: 1,347

Posted:

HollyC1:
Don't know how your community government is set up and whether you may have committees already in place; however, when people are resistant to holding a position in the forefront, there can be safety in numbers and with this approach you may get some who will consider taking the initiative to be on the Board.

Based on your covenant document, refer to how many Board members you must have. Usually it is an odd number for voting purposes. If it states 3 members, or 5, these members would be the 'voting' members, but consider increasing to a few additional 'directors-at-large(?)'--non-voting)--to attend Exec.Board meetings, give feedback on issues/concerns. Have them fulfill smaller responsibilities and be an 'ear' for those acting in the voting positions of Pres.,V.P., Treasurer/Secretary. This is also a very good way for residents to get their 'feet wet' and to possibly assume a leadership role in the next election.

Though what I am proposing seems to you that .. 'we can't even get 2 people for the Board, how can we get 6 or 7 or more involved?...
Some people are fearful of holding a front-role position and making decisions which could make them unpopular; therefore, if you can expand the 'board' and get committees organized, it helps take the pressure off those in the front roles. Good Luck!

members you can have; usually it is an odd number for voting purposes, If you don't have Committees: a social committee, an Architectural Design Committee, Welcoming Committee (for new residents),etc.

JackT1 (Alaska)
Posts: 41

Posted:

[email protected]

Treas will not accept phone calls nor will PRES. I was told there are past due HO fees. What is wrong? Pres said offices are all open. I volunteered. Then was told have to wait till DEC. Call me at 865-357-4827. Jack Tucker

JackT1 (Alaska)
Posts: 41

Posted:

How do you vote? What makes it legal? How many have to vote? Jack Tucker 865-357-4827 [email protected]

PaulM (Pennsylvania)
Posts: 1,347

Posted:

JackT1:
Does your community have a property manager for which you pay them to handle complaints, record keeping, tax filing, etc.
If so, this is the person you are to go to with your concerns, and the one who can give you info on election/open positions/nominations, scheduled community meetings, etc. Read your covenant docs re elections.

JackT1 (Alaska)
Posts: 41

Posted:

Paul! There is no property mgr. What now? Jack Tucker

PaulM (Pennsylvania)
Posts: 1,347

Posted:

Jack:
If you are indeed in a 'community' and have an association to which you pay an assessment fee, you must also have a Declaration document, Bylaws document and perhaps Rules & Regulations which govern how your community is to be managed.

If you were not given any of the above at time you bought in, then go to your county office and request them. These documents are a matter of record with the County, had to be filed when the developer built the community, and you are certainly entitled to know what dictates you are to live by. Also check with your local municipality as to what is available.

🎯 You've read this entire discussion

Join the conversation with 50,000 HOA & Condo Leaders:

✓ Ask follow-up questions
✓ Share your experience
✓ Get expert advice
✓ Access 350,000 discussions

Create Free Account →

⚡ Takes 30 seconds

Already a member? Log in here