FrankF7 (Washington)
Posts: 1
Posts: 1
Posted:
Can CCR violations be entered in the minutes by address or by lot number.
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Started by FrankF7 • 3 replies • 1572 views
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KerryL1 (California)
Posts: 14,550
Posts: 14,550
Posted:
Are you asking if it's legal in WA to do so? I don't know.
Are you asking if it's a good idea so that every owns can see the alleged misdeeds of their neighbors--I don' like it.
why not tell us more. Why do want to or not want pout this in open meeting minutes
Are you asking if it's a good idea so that every owns can see the alleged misdeeds of their neighbors--I don' like it.
why not tell us more. Why do want to or not want pout this in open meeting minutes
TimB4 (Tennessee)
Posts: 21,061
Posts: 21,061
Posted:
Probably. I've never read anything that prevents it. However, I also haven't read your governing documents or State statutes.
We typically leave out the specifics of who created the violation out of Board meeting minutes. We hear the issue in executive session and render a decision in open session. The executive session minutes does contain specific identifying information on who made the violation. The open session minutes simply state that the issue of abc violation was heard and the Board decides that the member is/is not in violation and . . .
Now, in the Committee minutes that handle the initial issue of violations, they do include lot numbers of violations. There report to the Board does not mention identifiers of who is in violation, just what the violation is and the number of members/lots having that violation. For example: Trash can left out - 5 warning sent
We typically leave out the specifics of who created the violation out of Board meeting minutes. We hear the issue in executive session and render a decision in open session. The executive session minutes does contain specific identifying information on who made the violation. The open session minutes simply state that the issue of abc violation was heard and the Board decides that the member is/is not in violation and . . .
Now, in the Committee minutes that handle the initial issue of violations, they do include lot numbers of violations. There report to the Board does not mention identifiers of who is in violation, just what the violation is and the number of members/lots having that violation. For example: Trash can left out - 5 warning sent
GenoS (Florida)
Posts: 4,276
Posts: 4,276
Posted:
You probably could do it that way. We always refer to lot numbers/street addresses during meetings when discussing ARC approvals, maintenance requests and landscape alterations. BoD votes and decisions on those matters are always recorded in the minutes, but we go out of our way to not mention names. As for violations, we don't do a lot of violations or fines. If we did we would have a fining committee, as per FL law, and at the board meetings we would probably just vote to accept and approve "the recommendations of the fining committee for last month". The official records would be available to any owner who requested them, but we wouldn't go out of our way to name names at the meeting and have it all wind up in the minutes.
Now that I think about it, there was talk at one BoD meeting last year about putting a lien on a home due to a payment dispute (since solved amicably) and even then, the name of the owner was not brought up at the meeting, just the property address. Rightly or wrongly there is always a cost when you antagonize people, whether it's for a good reason or for no good reason. There are lines that need to be crossed every now and then, but you don't always have to eagerly jump across them.
Now that I think about it, there was talk at one BoD meeting last year about putting a lien on a home due to a payment dispute (since solved amicably) and even then, the name of the owner was not brought up at the meeting, just the property address. Rightly or wrongly there is always a cost when you antagonize people, whether it's for a good reason or for no good reason. There are lines that need to be crossed every now and then, but you don't always have to eagerly jump across them.
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