Electronic Voting by Homeowners

We are a 21 unit HOA in CA. Board and committee working on exterior project for the complex. In our city, there are certain things all homeowners must agree to before a permit can be issued for the work. We have agreed now is the right time to have the homeowners weigh in on a few specifics, e.g. stucco or stucco and shingles. We are allowed to send electronic ballots for this type of voting. Question has risen if the instructions/ballot should be sent from (1) a board member's personal email address, including all questions/inquiries from homeowners, and he/she manages all responses or (2) if we should set-up a email address for the HOA whereby the email would sent from and all board members + committee can see the votes, questions, inquires, and responses. We'd have to decide who will respond, so to avoid conflicting responses (yes, there will be questions and yes there will be a difference of opinion on what the response should be). This seems to be a good way to ensure transparency to all board and committee members vs. one board member.

Thanks Richard, that is what I was thinking of as well.