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Posted By CfD on 04/16/2015 10:27 AM
When reading our Arch Guidelines, be sure to notice how in the first or second paragraph (don't have them in front of me) the member is advised that the architectural guidelines are to be specifically considered along with our Declaration.
However, If there is a conflict between two documents, the higher precedent document controls (unless it cedes control to the lower document). In fact, your guidelines actually say that [emphasis added]:
These Architectural Guidelines should be considered together with the Declaration, and the other Governing Documents (as defined in the Declaration). If any provision of these Architectural Guidelines conflicts with the terms or provisions of any of the Governing Documents, the terms and provisions of the applicable Governing Documents shall control. Covenants specify limitations on the lot.
Rules and Regulations apply to conduct and activities on common areas.
Architectural Guidelines are specifically that, guidelines to provide a standard for the approving authority to go by when deciding what will or won't be approved. In fact, that is exactly what the cover of your guidelines say:
These guidelines serve as a uniform guide to both [name] Association members and the members of the Architectural Standards Committee in maintaining and enhancing our beautifully developed community. These guidelines and standards address improvements for which homeowners will most often submit applications to the Architectural Standards Committee. They are not intended to be all-inclusive or exclusive, but rather serve as a guide to identifying improvements permissible in the community. Quote:
Posted By CfD on 04/16/2015 10:27 AM
Also remember that we have a strange scenario in that our entire membership is required to approve our arch guidelines...not just the board.
However, if there is a conflict, then it doesn't matter.
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Posted By CfD on 04/16/2015 10:27 AM
We paid for legal advice on this from the firm that drafted these documents and this is what we are told.
Ahh, but what questions were asked when seeking legal advice?
Asking for a review and legal opinion of a document is one thing. Asking for a review and legal opinion if anything in the document conflicts with another document is another.
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Posted By CfD on 04/16/2015 10:27 AM
Action without meetings is the normal, and sadly preferred, method of conducting almost all business in our HOA...and without any documentation whatsoever.
Hopefully that behavior won't come back and hurt the Association in the future.
Keep fighting the good fight.