Quote:
Posted By RonW7 on 12/14/2014 12:33 PM
Everyone in our community has all agreed to communicate through email. This includes notices of meetings, proxy votes, and anything else that may require the board to communicate with a resident. Since we can't get anyone to join a meeting (our last annual consisted of me, one other board member, and one resident, so that says something), we do our elections via email since it's the only way to get a quorum.
I'd like to do everything properly, though, so knowing when to use a particular communication format would be of help.
Like I said before there is a HOA community in hit water from sending things via E-mails, emails in some states are not legal unless their is a discloser on their endings or embedded in the email somewhere.
E-mails are impersonal anyone can open them if they have access to your computer and email account.
Certified letters and return receipt is another issue cost more but your legally protected from future instances say like slap a notice on someone door or place some HOA notices in Mail Box without postage on it even. Now since you don't want to commit a federal offense placing a item in a Mail Box which is a federal crime since only a postal worker can do that you yourself place and take mail out of your own mailbox. mail Box's are owned by the Post Office Federally protected, you don't own it even though you bought it.
So here's more a of an explanation probably was drinking last time I recall barely mentioning, you place a notice on my door or place it in the mail box and your not a postal worker, it's Trash Period garbage. Period I was not given notice and expect an issue whenever after the fact it goes to vote. Your not perjuring yourself when you claim you'll throw away improperly served important documents that effects your right to a fair vote and claim ignorance since you were not properly served.
Remember HOA are transparent and everything is done legally and properly, emails and notices slapped on doors or crimes via mail box's without postage and properly screened and processed or delivered by a postal worker or the law is not a fair way to conduct business. Notices blows off doors, angry neighbors takes them, or their actually violations of their own by-laws even.
Notices on my door or improperly delivered junk mail notices in my mail box are junk and tossed, imam sure others would agree here. HOA can claim they send out notices, but were talking about serious issues that needs to be transparent and without some kind of certificated process to announce voting's, HOA are just creating needless issues after the voting's done. E-mail notices doesn't work like that HOA done the road, certain LOT owners were left out of the voting e-mail notice coming up because they were deemed trouble makers, that's why their (BOD) being sued individually in the court by those were were singled out and not notified legally.