Sample Non Compliance Letter

Started by DeannaB • 7 replies • 10436 views

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DeannaB (Wisconsin)
Posts: 21

Posted:

Looking for a non compliant letter to use as a starting point for notifying neighbors of items that are not in line w/the CC&Rs...does anyone have anything to share?

Thanks!

Side Note: Got an interesting letter (anonymously of course) in my mail box today...hopefully the things the author mentioned will get the Board back on track. Just annoying that someone invaded my personal space to anonymously complain about the HOA.

BradD2 (Florida)
Posts: 418

Posted:

I don't have access to our letters right now but we started by sending out an executive summary of the covenants to everyone. About three weeks later walked the neighborhood and sent out courtesy letters. After that the official notices start. You might want to try a similiar approach and sure it might set the notices back a month or so but I think the community would appreciate that approach rather than just hitting them with notices out of the blue.

BradP (Kansas)
Posts: 2,640

Posted:

Deanna:

I can sympathize with your anonymous letter, I recently got two of them myself. I think it is important your board rally behind you and make it known that this is not acceptable and you won't accept anonymous letters.

In my case the handwriting was a perfect match to an arch. request and the content of the letter was identical to a phone conversation I had with someone. We knew who it was, and we asked the police to let them know this wasn't acceptable, that there is a better way to do things.

JM2 (Oregon)
Posts: 439

Posted:

Hi Deanna:

One thing to note, that it's against federal law to put anything in a mailbox. If you have a newsletter, you might ask your postmaster to give you a sample article to put in your newsletter regarding this issue, and ask members to be sure to sign complaints so that they may be taken seriously. You can check with the association's lawyer regarding when and how you can keep complainant information private.

If you want to contact me by email, I'll be happy to share our letter format with you. [email protected]; put "HOA Talk" in the subject line so your email goes through.

J. Patrick Moore, CMCA

DeannaB (Wisconsin)
Posts: 21

Posted:

The "letter" was typed but it referenced comments made on a non-hoa-sponsored website that the homeowners have access to. It's not hard to narrow down the suspicions.

Oh and I should mention that the non compliance letter is for a home that sent in an ARC request, then proceeded to install a fence before the request was reviewed. That and they decided not to follow the submitted plan at all.

JudyM8 (Texas)
Posts: 1

Posted:

I need a sample non-compliance letter. I am trying to sell my condo and have been told by my real estate agent that the outside parking lot is trashy. Renters have their old tires, trailers, boat trailers and one rusted-out Jeep in the parking lot. Potential buyers are turned off by the site. I need to send a letter to the HOA regarding the violation of our Declarations which state that all of this stuff is a "no no." Please help.

PaulT6 (California)
Posts: 409

Posted:

It appears that the original post in 2007 was asking about non-compliance letters that would be sent to HOA Members. You could send a registered letter to the President of your Board, or all Directors, advising them of the violations and asking for a date to have the problems corrected.

Paul T

GlenL (Ohio)
Posts: 5,491

Posted:

Quote:

Posted By JudyM8 on 12/18/2012 12:44 PM
I need a sample non-compliance letter. I am trying to sell my condo and have been told by my real estate agent that the outside parking lot is trashy. Renters have their old tires, trailers, boat trailers and one rusted-out Jeep in the parking lot. Potential buyers are turned off by the site. I need to send a letter to the HOA regarding the violation of our Declarations which state that all of this stuff is a "no no." Please help.

Judy you've misunderstood the original post, they were looking for a sample letter from the HOA to the homeowner. What I would advise you to do is to have your attorney draft a letter to the HOA citing the items you've disclosed and their duty to maintain the property. One question though, why did you wait until you wanted to sell to want to complain about it? Seems you were happy with it until now.

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