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SandyA (Kentucky)
Posts: 8
Posted:
Our board just recently went through a major turnover of members. We went to our bank to change the check signatures and were told we needed the old signers to be with us and sign off on it. Does that sound right? What if the old signers were no longer in the state? What if there is bad feelings between the old and new signers and the old refuse to ok the change? What is the usual procedure for changing check signatures and protecting the association against the wrong people being added as signatures?
BradD2 (Florida)
Posts: 418
Posted:
That is the standard procedure and a good reason not to enrage the old ones. I was the only signature on our Association's old account due to the other one dying. When we became self managed I setup three people (myself, the Treasurer and Vice President).

We use Colonial Bank and their Association Services department has been understanding and helpful. Perhaps you just need to talk to a manager or someone with authority. I have had better luck over the phone than in person.
DwightT (Idaho)
Posts: 664
Posted:
The Treasurer of a another NPO (non-HOA) that I'm involved with basically disappeared. Our bank account was still around and the money (all $500 of it at the time) was still there, he just wasn't responding to email or phone calls. He was the only signer on the account. In order to move things forward, the Board appointed me as Treasurer.

In order to get my name on the account, the bank asked for a copy of the meeting minutes (signed by the Secretary) showing that I was appointed. I believe that they also checked the Articles of Incorporation (on file with the State) to verify that the Board members who appointed me were actually authorized to do so.

I don't know if the fact that there was such a small amount of money involved made it easier in my case, but it should possible to get the new board members on the account without the cooperation of the old ones if necessary.

This also took place a few years ago, so requirements may have changed by now.
BradD2 (Florida)
Posts: 418
Posted:
Suggesting they do a Corporate Search is a good idea. Just make sure that you Association has filed the proper documents with your state.
BradP (Kansas)
Posts: 2,640
Posted:
Sandy:

We had to provide documentation that this person was on the board. We provided meeting minutes and newsletter. If the old board is gone or mad this should be sufficient for them. They are just protecting themselves.
MelissaP1 (Alabama)
Posts: 13,836
Posted:
We had colonial bank as well. It's now been bought out. However, I did have to have the former signer present to change over. I didn't when we removed them completely. Our signers ONLY included the bookkeeper, President and Vice-president or one appointed board member for backup. There had to be 2 separate signatures per check. Most of the time it was just the bookkeeper who cut the check and mine the president. No one could write a check except for the bookkeeper. (It was the bookkeeper's owner who could ONLY sign).
I did have an issue where I did have to remove the previous President/current Vice-President from the list. He was ripping off the association prior to me getting into office. I couldn't stop him from being Vice-President, but I could stop him from signing checks. That made it really hard to pay the bills. I didn't have another board member at the time that could replace the signature.
When I didn't run a few years later, I had to transfer my signature to the new president. We both had to be there to sign. I will say it was a little "tense" between us at the time but we got through it. I've never been soo happy to get off an account in my life!!
By the way, I did find out that company checks can be quite expensive to purchase. Our checks were several hundred dollars to "refill". They aren't normal checks. So don't be too surprise when that bill comes to you from the MC/bookkeeper. A review of banking fees and costs should be reviewed yearly. You may find a better bank that will fit your needs better.

Former HOA President

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