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BR3 (South Carolina)
Posts: 25
Posted:
Our association attorney wrote a letter regarding the use of a common element. When I asked for the letter, it was provided to me by the office. Another resident obtained a copy of the same letter but at the top it stated "attorney client privileged communication" and it was passed out anonymously at a committee meeting. The board looked at me and said that it was privileged and whoever shared the letter would be open to a lawsuit for sharing it. Both the letter that I requested and the privileged letter said the exact same thing, minus the "attorney client privileged communication".

Questions:
1) who is the "client" in this matter. The letter is addressed in the first line to the association, second line the board, and third line c/o management office?

2) can a unit owner be held accountable for having obtained a copy of the exact same letter that I have just because it says "attorney client privileged communication"? If so, why, and what could happen.

Many thanks.
SheliaH (Indiana)
Posts: 6,964
Posted:
I'm thinking the Association is the client - since the board oversees the association's affairs, that would explain why the letter is addressed to it. The property manager received a copy to put in the Association's records. As to what might happen if privileged information wound up in the wrong hands, that's a question you should address to your local bar association. Because it's privileged information, I don't think it could be used as evidence in a lawsuit.

I think whoever passed out that letter behaved stupidly - if there's an issue about the use of the common element, there are other ways to publicize one's concerns without trying to do an end run around the Board. I suspect whoever passed it out got it from a board member, who may or may not also be part of the committee (maybe he/she doesn't agree with the board's position and leaked the letter). Since you have a letter that basically said the same thing, there was no reason for you to get the attorney's letter.

I don't know if anyone will own up to doing this, but I think an investigation is appropriate. If it was passed out at a committee meeting and no one's talking, it may be necessary to dump all the committee members and appoint new ones - and this time start with clear instructions on what is and isn't appropriate behavior.

If it is not right do not do it; if it is not true do not say it. Marcus Aurelius
TimB4 (Tennessee)
Posts: 21,062
Posted:
Quote:
Posted By BR3 on 05/22/2014 8:53 AM

Questions:
1) who is the "client" in this matter. The letter is addressed in the first line to the association, second line the board, and third line c/o management office?

The Association is the client.

Since the Board exercises the authority of the Association, only the Board may waive privilege.

Quote:
Posted By BR3 on 05/22/2014 8:53 AM

Questions:
2) can a unit owner be held accountable for having obtained a copy of the exact same letter that I have just because it says "attorney client privileged communication"? If so, why, and what could happen.

I think the question is, who gave it to them. At some point, the Board authorized releasing the letter to the committee. An argument could be made that this waived privilege (especially if the attorney client privilege was not on the document). An argument could also be made that the committee had a duty to protect the information. My questions would be:
1) was the information released in an open session or an executive session?
2) Were instructions given to anyone when the info was given outside the Board, and if so, what were the instructions?
3) Who gave the info to the Committee?
4) Who gave the info to the homeowner?

I believe that releasing privileged info without authority is a civil matter. Therefore, the corrective action for that would be restoring any damage that was done. What damage was done to the Association?

In my opinion, take this as a lesson learned. If the Association wants to maintain attorney-client privilege, don't release the memo to anyone outside the Board.
BR3 (South Carolina)
Posts: 25
Posted:
This group is so helpful. Truly.

The board released the information to me in February.

The board is retaliatory and they view me as a problem.

I did not disclose the private information and don't know who obtained it.

There aren't any financial damages that could be derived from disclosure, so that's a relief. If they do file a charge, and against me for some reason, it would be extremely retaliatory especially given that I have the same letter and it was obtained legally.

It was odd that they looked at me, glared, and said whoever obtained the letter was going to be held liable.
SteveM9 (Massachusetts)
Posts: 3,699
Posted:
Doesn't sound like anything in the a letter about using common areas would be "truly" an attorney client privileged communication. Sound like the board is being a bunch of psychopathic scumbags.

Its like people who work for the government who are not sure if something is classified or not, so they mark everything classified. Doesn't matter if it is or not.
LarryB13 (Arizona)
Posts: 4,099
Posted:
Those old enough to remember Watergate know that once the toothpaste is out of the tube you cannot get it back in.

Any advice the attorney provides will likely be marked "attorney client privileged communication". It is up to the client whether he wishes to keep this private or distribute it.

There is no legal action I know of that can be taken against someone who has received a privileged communication, except to prevent further distribution.

Recourse could be taken against the person who originally provided copies of the attorney's letters. The most obvious would be to terminate the employment or contract for the management company.

This board sounds a bit lax in its procedures. If the board wished to keep the attorney's advice confidential it should have instructed the management company to withhold distribution of this letter. If it was really all that confidential, the board should have directed their attorney to respond directly to them and not through the management company. It sounds like the board did want to handle its own mail and is now suffering the consequences of having confidential information sent to a third party.
JoK2 (California)
Posts: 198
Posted:
Quote:
Posted By BR3 on 05/22/2014 9:53 AM
This group is so helpful. Truly.

The board released the information to me in February.

The board is retaliatory and they view me as a problem.

I did not disclose the private information and don't know who obtained it.

There aren't any financial damages that could be derived from disclosure, so that's a relief. If they do file a charge, and against me for some reason, it would be extremely retaliatory especially given that I have the same letter and it was obtained legally.

It was odd that they looked at me, glared, and said whoever obtained the letter was going to be held liable.

If the board views you as a problem, are they also setting you up? Do they know that your copy doesn't have the confidential stamp on it? Just a thought from a cynical point of view.

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