Executive Session Minutes - Share with Manager

When our management company's contract comes up for renewal should any director (other than the President or an appointed director) be allowed to share specifics, i.e. who (by name) said what about the management company's employees to that employee or any other member of the HOA, resulting from discussion in Executive Session.

It is my understanding that Executive Session minutes in the state of CA would include the outcome of the vote and the deliberation and reasoning behind the decision. To me that means after the vote, and approval of the minutes, the management company would be notified of the renewal or non-renewal and the reason behind the decision... i.e. failure to reach stated goals, continued overspending budget, whatever.

Mentioning directors by name would not be included in the minutes, this allows for management company's to view the minutes but not be privy to who said what. Your opinion please.

The minutes in this case do not need to show any directors' names. They simply can state that a motion was made and seconded and the final vote. Even in Robert's Rules of Order, only the maker of the motion should be named, but the Board can suspend those rules in this case if they usually adhere strictly to Robert's.

Then the reason(s) for the Board's decision could be briefly summarized. But if your Board is not renewing the contract of the current MC, and they've been given 30-days notice, why should the current MC have access to those minutes anyway? Minutes generally aren't approved until the next meeting by which time they'll be gone, right?

Sorry if my reply seems odd, MA. I'm having difficulty understanding "...should any director (other than the President or an appointed director) be allowed to share specifics, i.e. who (by name) said what about the management company's employees to that employee or any other member of the HOA, resulting from discussion in Executive Session."

Much more than pillow talk. A director, not an officer either, went directly to a management employee and named names and spilled all the beans (from executive session), good and bad about that employee. Meeting was barely over.

Now I understand, MA3. I agree with Tim--censure the director. To learn more, see davis-stirling.com, Main Index, Censure. This is an excellent site for CA HOAs.

But, MA3, don't your PM staff attend executive sessions? (We have a PM & Asst. PM and they both attend and record our meeting minutes.)