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RonH8 (Kansas)
Posts: 5
Posted:
I have a question and would appreciate some knowledgeable help.

Our HOA is in Kansas. The State of Kansas passed a new Statute effective January 2011. You can copy/paste the following into your browser...
http://asburyvillas.com/uploads/documents/Governing%20Docs/58-Complete%20Kansas%20uniform%20common%20interest%20owners%20bill%20of%20rights%20act.pdf

Would someone be able to explain the difference between the terms "Rules", "Covenents and Restrictions", and "Policies" ?

Thanks..
Ron H.
GlenL (Ohio)
Posts: 5,491
Posted:
Ron the Covenants and Restrictions refer to the deed restrictions, which you agreed to abide by when you purchased you home. The By-laws, Rules and Policies say how to go about following the Covenants. For instance the Covenants typically call for a Board of Directors elected from the homeowners. The By-laws would contain the rules on how the Directors are elected and any qualifications they must meet.

This is from the definitions section of the link you provided:

(m) "Rule" means a policy, guideline, restriction, procedure, or regulation of an association, however denominated, which is not set forth in the declaration or bylaws and which governs the conduct of persons or the use or appearance of property.

Studies show that 5 out of 4 people have problems with fractions
GlenL (Ohio)
Posts: 5,491
Posted:
Forgot to add if something is prohibited or allowed in the Covenants, you cannot write a By-law, Rule or Policy to get around it. The only option to change a Covenant is to amend it.

Studies show that 5 out of 4 people have problems with fractions
CarolR11 (Colorado)
Posts: 2,563
Posted:
I looked at the link too, Ron. Glen's interpretation looks good and is common to many HOAs. Board can make rules and there's a whole section on Rules that Glen also cited. The rules may not contradict your declaration.

Another word in this legislation for "Covenants" and "Restrictions" is "declaration." In many states the declaration also is called the CC&Rs, or Covenants, Conditions & Restrictions."
TimB4 (Tennessee)
Posts: 21,062
Posted:
Ron,

Glen covered it.

Declaration of Covenants, Conditions and Restrictions (aka CC&Rs): Publicly recorded deed restrictions. This can only be changed/amended by the membership. This document also typically creates the Association itself.

Articles of Incorporation: Creates the business known as HOA, Inc. These documents are typically filed with the State and provides certain legal benefits. Most, but not all, Associations are also corporations.

Bylaws: Typically establish the procedures on how the Association will operate and run. Depending on State laws, these may or may not be filed with the State/County.

Resolutions: are formal written decisions or policies of the Board of Directors. Typical examples of Resolutions are architectural guidelines, rules for use of the common areas, etc.

All of the above make up the Associations governing documents. This is also the typical order of precedence for those documents. As Glen pointed out, there should be no conflicts between the documents. If there are, then the Association should follow what the higher precedent document requires.

JohnC46 (South Carolina)
Posts: 14,265
Posted:
Ron

I am not nor do I play a lawyer.

Typically Covenants, Deed Restrictions, Bylaws, etc. will take a majority of the owners agreeing to any changes. I have seen some that said as many as 90% of all owners must vote Yea to the change.

Typically Rules & Regulations, Policy, etc. can be implemented by the BOD alone. As has been said, these things cannot override the other docs. Many BOD's will attempt to override docs with Rules & Regulations. This is quite often a source of issues and law suits. Occasionally some BODs need to be slapped up along side the head and reminded about this.

Example often cited. Is a BOD could not do away with an amenity like a pool, but they could control the hours of its usage.

AlanH8 (Virginia)
Posts: 5
Posted:
Ron,

To the best of my knowledge, the pecking order for these things goes like this:
1. Federal Laws
2. State Laws
3. County Ordinances
4. Covenants
5. Bylaws
6. Rules

Nothing can contradict anything above it. You can not establish a rule that says "Directors may not serve longer than 3 consecutive years" unless the Bylaws gives you that right. You can not say "Noisy party - $50 fine" unless your covenants declare that you have that right.

Remember, covenants can be changed. If fact sometimes they should be. The older an association, the greater the possibility that your CC&Rs may conflict with federal or state law. A good example is the ubiquitous 'satellite dish' issue.

Hey! I just realized you are RonH8. I wonder if we're related? ;-)
CarolR11 (Colorado)
Posts: 2,563
Posted:
Funny, AlanH8!

In CA, the articles of incorporation are ranked lower than the CC&Rs.
RonH8 (Kansas)
Posts: 5
Posted:
Ha!! AlanH8 we must be related as we both obviously have the H8 DNA protein gene
Thanks for the information. Yes about the CCRs, etc. I am on an HOA appointed committee and we have been amending our CCRs, Articles of Incorporation and Bylaws. WHEW, and we are almost done hopefully
Thanks again,
RonH8
JoK2 (California)
Posts: 198
Posted:
Here's what I found on http://www.hoa-usa.com/statelaws/md.aspx and yet again, what I thought was right was not! grin...and they have the state and federal below our documents. Interesting,

The Articles of Incorporation filed with the Secretary of State provide the legal basis of the association in the form of an Incorporated Non-Profit Corporation.
The recorded map or 'plat' defines each owner's title to property including the association's title to common areas.

The CCR's (Covenants, Conditions, and Restrictions) are publicly recorded deed restrictions.

The Bylaws are the rules for management and administration.

Resolutions are additional rules and regulations that the association may adopt.

Federal Laws also apply. Some but not all include the The Fair Housing Act, Internal Revenue Codes, the American Disabilities Act, the Virginia Graeme Baker Pool and Spa Safety Act , the FCC OTARD Rule (Over the Air Reception Devices - Satellite Dishes) and the Fair Debt Collection Practices Act.

Information regarding State Laws specific to common interest communities such as condominiums, cooperatives, and homeowner associations are provided below and in the FAQ section of the Resouce Center. In addition there are typically additional state laws that are not specific to Common Interest Communities which require compliance. Some examples include stormwater runoff, coastal development, elevator inspections for condos, and pool operations to name a few.

Local Ordinances, while not specific to homeowner associations, apply to building codes, animal control, abandoned cars, water restrictions, etc.
Additional legal regulations can exist in the form of case law; standards set by professional organizations such as accountants, engineers, architects, home inspectors, and real estate brokers; as well as lender requirements.
TimB4 (Tennessee)
Posts: 21,062
Posted:
Jo,

I use that website often to find the applicable state laws for a poster.

The listing is just that, a listing and explanation of the applicable laws and governing documents. It is not an order of precedence. I suspect that the State laws are at the end of the list because it was easier to make one template and change the bottom portion of the page for each State.

See Understanding Your Association's Governing Documents from a legal blog.

The main thing to remember is that precedence is only an issue if there is a conflict between documents to see which one is the controlling document (must be complied with). It is also imperative that the higher precedent document be read completely because they may defer control to the lower precedent document or a different statute (which happens often in governmental laws).

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