HOA Committees - Need Assistance

Started by ConorM • 7 replies • 1037 views

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ConorM (Illinois)
Posts: 15

Posted:

Hello everyone,

Our board had a meeting last night and we discussed communication issues. One of my fellow board members has a huge problem with the way I do business as the president.

I suggested that we develop various committees to handle some of our pending matters in order to alleviate his concern.

What types of committees do you have for your associations? How do you authorize their power? How to you check their power?

Any other suggestions?

TimB4 (Tennessee)
Posts: 21,059

Posted:

Without knowing what your "pending matters" are, it's difficult to offer other suggestions.

As far as what committees we have, we only have 1 standing committee and 2 adhoc committees.

The Architectural Committee is our standing committee who's authority and responsiblity is outlined in our CC&Rs, Bylaws and Resolutions. The Board appoints 3 or more individuals to serve on this committee. No Board member serves on the committee.

The Nominations Committee is an adhoc committee. Since we allow nominations from the floor it's really a committee in name only and is established for about 1 month prior to the annual meetings. The entire board typically serves as this committee.

The elections committee is an adhoc committee. The Board appoints 2 or more individuals to the committee who's sole existence is to oversee the annual election. The committee is created approx 1 month prior to the annual meeting and is dissolved the Board meeting following the annual meeting.

ConorM (Illinois)
Posts: 15

Posted:

Do you have committees that run projects around the building, or is it done by the board as a whole?

TimB4 (Tennessee)
Posts: 21,059

Posted:

Quote:

Posted By ConorM on 10/30/2013 10:16 AM

Our board had a meeting last night and we discussed communication issues. One of my fellow board members has a huge problem with the way I do business as the president.?

Conor,

If I may ask, as President, how do you conduct business?

Decisions should be made by the Board as a whole.
In my Association, we would assign one or two individuals to do research and/or gather bids. Then the Board as a whole would review the research and/or bids and make the decisions. Majority rule wins.

EllieD (Vermont)
Posts: 446

Posted:

ConorM,

You wrote HOA in the subject line.

Are you a Home Owners Association of single family houses? Or maybe a Condominium? Are you self managed, or do you use a Management Company? And approximately how large an association?

ConorM (Illinois)
Posts: 15

Posted:

Condos - COA

We have a management company; 16 owners; 5 board members.

CarolR11 (Colorado)
Posts: 2,563

Posted:

If you're saying that there are 16 condos and you have a PM, , it doesn't seem you'd need any committees though some governing documents require an architectural committee. What are your reasons for thinking you might need committees?

A five member board seems like a lot for a 16 unit project. Do your governing documents, require five, Conor?

Based on this subject and your other one, there seems to be some sort of underlying issue. Can you elaborate on that? It might help us--or at least me!--think about your topic.

SteveM9 (Massachusetts)
Posts: 3,699

Posted:

Quote:

Our board had a meeting last night and we discussed communication issues. One of my fellow board members has a huge problem with the way I do business as the president.

My suggestion would be to figure out what the issues are and address them. I'm not sure forming committees will fix people's issues they have with "you".

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