Move In- Outs

I am the President of a 40 home HOA. Unfortunately the builder sold 15 of his homes to investors who rent. Most rent for year and leave. The Board wants to create move in & out procedures. We had someone move in at 2 am and now a POD is parked in someone's driveway who may be moving out. When the renters move they leave piles of junk in front of their homes for days. We are currently having our management company call the landlord and arrange pickup that day so it doesn't stay out here until garbage pick up. Our management company informed me that he doesn't know a tenant is moving until he gets the new lease from the landlord.

The Board wants to put procedures in place that landlord needs to inform management company as soon as he is notified by tenant. Tenants cannot move in after a certain time (in accordance with our bylaws and the noise ordinance of our township). Garbage needs to be picked up on day of move in and move out.

Is other development facing these type of issues with rentals in their communities.

thanks,
Maureen

Maybe these will help you get started, Maureen.

A Week Prior to Moving In:

The date of the move must be delivered to the property manager in person, by email at xxxx or by FAX, xxx xxx.

A completed Resident’s Information Form for the new resident must be given to the Property Manager at xxx for emergency contact purposes.
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Moving hours are restricted to xxx- xxx on weekdays and xxx - xxx on weekends and holidays.

Residents or movers must remove cartons/trash/discards from the premises (or visible from the street, or?) within XX hours of the move. Failure to abide by this rule will result in a call to a hearing and a fine to the to the property owner in the amount that xxx HOA must pay for trash removal service.

Any damage to the common areas that results from the move will be assessed to the homeowner after a call to hearing.
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I pulled the above from our move policies, which are very detailed because we're a high rise elevator HOA. Note, it's good, I think, to use the language of "residents" so that owners know that they must abide by them too.

You also might want to have your PM deliver whatever rules you put in place to the residence in case the landlord fails to do so. Other posters may have good ideas for detached home communities.

As you know, you'll need to follow your HOA's rules or (it sounds like) bylaws and/or state codes about the procedure for making new rules in your HOA, notice of hearings, and fine schedules.

Unfortunately, no amount of red tape or rules will solve this. People are going to come and go as they please.



Its the new way to move. Accept it. Pods are in, moving trucks with paid staff are out.



If someone is moving out, not only do they not care about what they leave behind, they also do not care about the day the trash gets picked up. Think a renter who is leaving is going to schedule thier move around trash day? Think again. They are leaving and dont care about your HOA anymore and will never see any of you again.



Many landlords dont even know the tennant is moving out. Some just leave town and still owe rent.

Rules are only good for people who care. An exiting renter does not care.

Guess it all depends on what quality renter were talking about. If the renter has already stiffed the landlord for 3 months rent and left trash everywhere. They are not too worried about the deposit.

Larry,

Does the HOA Association charge the fee you are referring to?

Maureen

Maureen,

In the case of the $1,000 move-in/move-out fee, the fee was charged by the association. This was in a swanky high-rise condo that required everything to be moved in through the lobby, into an elevator, and then down a hallway, so even professional movers have plenty of opportunity to damage something.

I do not know whether the association collects the fee directly from the tenant or from the unit owner.

While I think that fee is a bit excessive, it would have the effect of discouraging short-term rentals as the fee had to be paid both when moving in and when moving out.

My recollection is that this condo was located along the riverfront in Portland, Oregon.

So, Maureen, trucks park on the street entrances to our 2 lobbies. The curbs are red and the trucks are left alone by the police, but I'm certain they'd be ticketed if they stayed past 5:30, which also is when the move must be complete per our rules. Moves may not start till 8:30AM. 80% of our condos average 1200sq. ft. so it's not as if there are a lot of possessions.

If a mover can't finish in one day (which I've never seen happen), they'd have to drive away and return the next day.

The reason for strict reservations an notice in advance is so that the 2 elevators aren't tied up in one tower. We have no freight elevators nor do most high rises in our urban area.

Our own truck was delayed when we moved in almost exactly 9 years ago. They'd have arrived way too late to unload by 5:30. They stayed somewhere out of town and came the next day. Lucky for us, the elevator was not reserved for that day!

But, Maureen, the 8:30-5:30 moving time is so that residents aren't disturbed in the late night or early AM hours and so that the busy elevator times aren't a problem because one's occupied by a move. There are 100+ units in each tower. In your detached homes setting, it seems hours could be more flexible.