Security Issues and Renters.

We recently witnessed a few times "friends" of one of our renters enter our secured pool area with a key.

Saying that they are alone, without residents with them and in plain clothes.. One incident they had backpacks, and changed into their suits at poolside. This in itself is am issue.

Our board beleives the pool key has been copied and we are currently re-doing and replacing our old pool fence. It's a good time to re do our locks.

No where in our ccr's or rules does it say that the board must provide keys to facilities to renters. I proposed the new keys be given to homeowners only and in turn they can provide the keys to their tenants. Our board will have our management company hand these out, via mail or in person.

Saying such does this violate anything? there has been a fair amount of discussion regaring this matter and we frankly are at wits end with our problematic renters and how to fairly handle the new keys.

As long as you rely on keys you will have security issues. Pay some money for a good computer-based security system that will involve some combination of cards, codes, and/or RFID fobs. (This same system could be integrated into your gate security.) From your other posts on the subject of security it appears that you keep trying to combat 21st-century problems with primitive technology.

The solution does not lie in restricting who gets a key; the solution lies with replacing dumb keys with smart hardware/software.

When we had our pool (which we're trying to get rid of now!) we used annual laminated pool passes and numbered them. The pool monitor had a list of approved units and there was a maximum number of guests that could be admitted with a pass. The passes were sent to the homeowners, and they would have to forward them to the renters. We also had a form the owners had to sign before the passes were sent in which they stated they would be responsible for the passes, obey the pool rules and so on. With everything else that goes on around here, I don't think we had a problem with trespassers.