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Posted By MelissaP1 on 06/07/2013 4:49 PM
There is a way around the meeting requirement for votes. The member has to sign away their rights to attend a "special meeting". If the member signs away to take their vote at a meeting, they can then cast their vote outside of that meeting.
This is what we had to do so we could go door to door to get our by-laws/CC&R's/Articles of Incorporation changed. We had two documents to sign. One giving away the right to attend a special meeting for the vote and the other for the actual vote.
It was drafted up by a lawyer and completely legal. It's just one of those "loopholes" you can get around when wanting to change the rules and not enough people willing or available to make it to the meetings.
That sounds to me like a designated proxy.