I know a meeting is not needed

Started by BonnieG1 • 1 replies • 1047 views

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BonnieG1 (Nebraska)
Posts: 1,186

Posted:

At our 2012 annual meeting we allowed the members to vote on a website. I know we could have made that as a Board decision but we deferred to the membership. The members amended the motion so that we have to vote on the website again this year, since it this June is the one year anniversay of the website. It is time for the vote.

According to our documents to do not have to have a special meeting for this vote. As Secretary, I am preparing the ballots. These ballots will be mailed with the June bill for Association fee.

The letter with the ballot gives a date by which the ballots must be returned and I am certain we will announce the date we will be counting the ballots and allow any member that wants to come watch us count the ballots to do so.

Two questions: Do we call these ballots or are they proxies? and Do we need a date on the ballots-proxies?

BruceF1 (Connecticut)
Posts: 2,535

Posted:

Quote:

Posted By BonnieG1 on 05/18/2013 2:55 PM
Do we call these ballots or are they proxies? and Do we need a date on the ballots-proxies?

What you describe sounds more like an absentee ballot and not a proxy. Some people have difficulty understanding the difference between the two, but they are really different "animals."

An absentee ballot has a question (or questions), or a candidate (or candidates) that must be voted upon by the recipient; in this case, the homeowner.

A proxy is an authorization for an individual (the homeowner) to appoint another individual, who can be anybody, to vote, usually at a meeting, in place of the individual (homeowner) issuing the proxy. It is sort of like a power of attorney whereby the "proxy" is a person entitled to attend a meeting and perform all the same actions the individual could do personally if the individual attended the meeting.

Proxies can be general or directed. With a general proxy, the person who is the proxy can vote however he or she chooses. With a directed proxy. the person holding the proxy must act according to the wishes of the person issuing the proxy.

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