Do committees have to be in your documents?

I am on the board of a 600 home HOA in the State of Florida. In our By-Laws we have five committees. The board started three other committees(they are NOT in our documents) and each committee has a budget and spends money. Do these committees have to be in our documents because they spend HOA money?

IMHO, too, I agree with Glen. What we have here for our four committees is an overarching "Guidelines for All Committees," which lays out what's common to all them, e.g., they keep minutes, make monthly reports to the board. It states that none have budgets unless specified by their particular committee's charter. We have two committee with budgets--landscape and social. These committee must turn in receipts every month to our PM for reimbursement. The Architectural Comm, the only one required by our CC&Rs, has decision-making authority and only very complex change requests come to the board. Our Finance Comm has no authority but makes recommendations to the board every month.

Our bylaws only state that the board may appoint committees to benefit the community. Period. So, much of the Guidelines come from CA Corporations Code.