Job performance evaluation of MC

Is there an evaluation tool for rating the job performance of an MC? Our board rubber stamps the MCs contract from year to year, no input, no discussion. Id like something in writing ,hence the job evaluation. Since the PM recently bought a unit in our association, and got spouse on the board, it seems a done deal now and forever. This is the same MC that was able to have her name put on the proxies for the voting for the board. Gee, no surprise that her husband is now a director. Is this not a conflict of interest?

I believe the best evaluation tool is the Board of Directors with input from members of the Association. If the Board and/or the members of the Association want to create an evaluation form they can. Then the Board can decide on a committee of unbiased members to do the evaluation. Based on my experience such a procedure is not effective.

The management company should not be placing names on a proxy without the approval of the Nominating Committee, or the Board if there is no such committee appointed. However, any owner is allowed to be a candidate to serve on the Board. Meanwhile, care should be taken by the Board to not allow any conflict of interest. I suggest establishing a Rule and Regulation such as the following:

Rules and Regulations on Handling Board Member Conflicts of Interest
A conflict of interest occurs when a matter comes before the Board of Directors for consideration in which a Board member has a familial or financial interest. If any action taken by the Board would individually benefit a director or a member of their family, that director shall declare a conflict of interest for that issue. The director shall leave the meeting room while the matter is discussed and voted. They shall not participate in any discussion nor influence other Board members in any manner and shall not vote on the issue. These restrictions shall not be construed to invalidate any
provision of the Declaration, or other documents that more strictly define conflicts of interest or contain further limits on participation by a director who may have a conflict of interest. Any conflict entered into in violation of this section shall be void and unenforceable and the Board member shall be sanctioned.

Thank you , all. These replies are very helpful to me, and I will share with others.