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RonH7 (Kansas)
Posts: 8
Posted:
Our Association provides an email account on our web site for each Board member for Association business.

Recently a Board member was removed from the Board and we cut off his Board email account. He says we are required to provide him access for 48-72 hours. Is there any truth to that?

BonnieG1 (Nebraska)
Posts: 1,186
Posted:
On what basis is he saying you need to provide access for 48 to 72 hrs? Is there something like this in your documents or state law. I know there is nothing like that in our documents or the NE state law.
RonH7 (Kansas)
Posts: 8
Posted:
I asked the Board President why he needs access and she said that he needs to get some personal email out of it!
Our documents are silent on this issue and I can't find anything within the "Kansas Uniform Common Interest Owners Bill of Rights Act".
BonnieG1 (Nebraska)
Posts: 1,186
Posted:
My question to her would be what is personal email doing in a Board email?

Of course we don't have a separate email account for Board business, we all use our personal email account but the email to the Board is separate from any other email we receive.

When a a person is no longer a Board member, the remaing members just delete that person from the group, but can still keep the the previous members address for personal emails.
TimB4 (Tennessee)
Posts: 21,061
Posted:
Ron,

I've never heard of such a rule.

My association provides an e-mail address to each Director/Officer. When they leave, I, being the administrator of the domain, terminate their access.

Association e-mail addresses are for Association business. Personal e-mail is for personal business.
TimB4 (Tennessee)
Posts: 21,061
Posted:
Ask him to provide you with the statute or regulation that specifies that access. If he provides, everyone will learn something.
If he doesn't provide it, it likely never existed.
FredS7 (Arizona)
Posts: 927
Posted:
I see no reason not to allow access for a brief period UNLESS his removal was under circumstances that lead you to fear some troublemaking.

MelissaP1 (Alabama)
Posts: 13,836
Posted:
Once your fired from a job you can't do that. They were basically fired from their position and thus their access can be denied. It would be "Nice" to allow them to have temporary access like an hour to forward email to themselves if they would like but otherwise they are just out of luck. Seems to me they have something in their email they want to use against the other members if they are angry.

You all will find out about it of course after they get access and start emailing everyone their version of events...My opinion is they are just making this 48 hour thing up in hopes to gain access to email discussions to bring to a lawyer. Which then they should go to the lawyer to enforce the 48 hour access by court order if they want.

Keep your cool and if they threaten to sue, then let THEM do it. It's cheaper on the HOA to counter sue. Plus suing your HOA is suing yourself and your neighbors. Don't let a lawsuit threat force your HOA into action it wouldn't take otherwise. Like denying email access...

Former HOA President

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