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PamelaS4 (California)
Posts: 4
Posted:
I am a reluctant chair of the ARC committee. Our community is 20 years old. It is a well kept community.

Situation: The Association removed several trees along the south perimeter of the development, leaving a homeowner's property exposed to the street above the 4ft perimeter wall. The homeowner submitted and recieved an ARC approval to redo her rear yard landscaping. The homeowner received all appropriate neighbor signatures. To address her rear and left side property exposure to the streets, the homeowner erected a 6'7" X 10' screen which was outlined in the submitted architectural drawings as well as number of trees. The homeowner lot line is 117' along the side exposed to the street.

Upon completion of the property improvement, the then ARC chair cited the screen as a violation because it was not "white". The homeowner was ordered to remove it, paint it or replace it with a "portable screen" which could be any color. There are other instances of screens and "out of compliance" landscape with homes along the "golf course" side of the development that the former chair says is ok because the committee does not inspect those homes during walk throughs because inaccessability during golf course hours.

Does the HOA have a right to remove landscaping that was present when she purchased without replacing a similar screening? Does the homeowner have a case for approval of an ARC variance? Is the violation valid when the homeowner followed procedure and her landscape design drawings were approved and she incurred costs to erect it accordingly? Can the board approve a variance for one homeowner and not another of similar situation? Can a board pick and choose which violations they review? Is there a standard form for am request for a variance that I can utilize? Is one board held to the exception decisions of another board? Do homeowners have a right to know which ARC exceptions have been approved?
PaulT6 (California)
Posts: 409
Posted:
Pamela,

Good questions, I guess a lot depends on how your Governing Documents and your Town's codes apply?

I can only speak from my own experience of living in our 6,400 property HOA full time for 21 years and being the Chairman of our Covenants Committee for 16 years. It is my opinion that the Board can do basically whatever they want to as long as they do not openly violate the GD's or State law. Actions against them can be a partial or total re-call or legal actions, assuming you can't vote them out gradually in your general elections.

Paul T
LawrenceC1 (Georgia)
Posts: 480
Posted:
Quote:
Posted By PamelaS4 on 09/22/2012 10:06 AM
The homeowner submitted and recieved an ARC approval...

Pamela,
Once the ARC approves a modification they cannot go back on their word. The homeowner cannot be required to change something that has received prior approval, so long as it conforms to the plans that were submitted.

Is the ARC contending that the project wasn't installed as the plans submitted to the ARC indicated?
JohnC46 (South Carolina)
Posts: 14,265
Posted:
Pam

Does the HOA have a right to remove landscaping that was present when she purchased without replacing a similar screening?

If the landscaping is on common property then yes the association can remove/modify it as they wish.

Does the homeowner have a case for approval of an ARC variance?

Not sure what you are asking, but usually an ARC Ruling can be appealed to the BOD

Is the violation valid when the homeowner followed procedure and her landscape design drawings were approved and she incurred costs to erect it accordingly?

If the plan was approved and she did as the plan said, then I say her modifications are valid as they were approved.

Can the board approve a variance for one homeowner and not another of similar situation?

A variance is a one off which means it does not apply to others. Also variance granting authorities often change their minds and/or tighten up later. I lived on a golf couurse and we did install/allow some screens but we also disapproved some that were applied for when we felt they were not necessary. Not all were happy with our decisions.

Can a board pick and choose which violations they review?

If a violation was reported then it should to be looked at by the ARC. How soon it getsd look at could vary also sometimes the complainer goes away. Some associations will go looking for problems where others only respond if reported/questioned.

Is there a standard form for am request for a variance that I can utilize?

Someone might have one, but usually the accompaning documentation, drawings, pictures, etc. are more important then what the form looks like. Also tracking/inspecting the progress is important as is keeping a record of it once done.

Is one board held to the exception decisions of another board?

I would say yes. Now a board can go after non-documented changes even if they did not happen on their watch,

Do homeowners have a right to know which ARC exceptions have been approved?

I would say if asked about it, yes and when they see them happening there will be someone asking about it.

A few other tips:

1. One analogy often used is a person believes they should not get a speeding ticket as others were speeding. This not considered a defense. You are being charged.

2. Once a complaint has officially been made, the ARC should look at it and if the complaint is valid then the ARC should take charge and become the "official" complainer, not the person who first reported it.

3. You will quite often be threatened with a suit. Do not let people bully you. If the ARC is right, then politely say to them bring it on you a$$.

4. Come down fast and hard on non ARC approved changes, even if they might pass muster.

5. Use Rules and Regulations to clarify/standardize things. Say the local authority allows 8ft fences, your association Rules and Regulations can limit the height to 6ft. If the local authority limits fence height to say 4ft, you cannot allow fences higher then 4ft.

6. If your present Rules and Regulations say something is approved if not disapproved within 30 days then remove it post haste. Make it all changes must be approved in writing with no time limits.

7. Be sure anything you approve says it is subject to the owner obtaining all required permits and licenses.

Others will chime in to help and you might even see some disagreemt between those of us that have been doing this for years.

Hope this helps.

PamelaS4 (California)
Posts: 4
Posted:
The ARC is saying that the screen has to be painted white. Her arch drawings spedified unpainted redwood. She was told that it can be replaced with a natural look if it was a portable screen versus the 2x4x6.7 posts that are cemeted in. The screening material is a bamboo stapled to the red wood posts. The homeowner wants a natural look. Another homeowner was able to keey their rear inward facing fence a natural wood. The outside facing fences are all white and the homeowner in question has meet that rule.

I am finding that there is a lot nuances and I am concerned about whether on not this is enforceable given the obvious variances.
JohnC46 (South Carolina)
Posts: 14,265
Posted:
pam

The ARC is saying that the screen has to be painted white. Her arch drawings spedified unpainted redwood.

Are you saying she did not put up unpainted redwood?

She was told that it can be replaced with a natural look if it was a portable screen versus the 2x4x6.7 posts that are cemeted in. The screening material is a bamboo stapled to the red wood posts. The homeowner wants a natural look.

So she did not use the material she had specified but the ARC has given her two alternatives. Paint it white, replace it with another style as I read what you said. Sounds fair to me.

Another homeowner was able to keey their rear inward facing fence a natural wood. The outside facing fences are all white and the homeowner in question has meet that rule.

What others have does not excuse what someone else does.

I am finding that there is a lot nuances and I am concerned about whether on not this is enforceable given the obvious variances.

Problems do arise when variances are allowed. What the ARC should do is draw up guideleines that dictate size, material, color, etc. of these screens/fences. I doubt this is the last of them you will hear about.

Hope this helps.
PamelaS4 (California)
Posts: 4
Posted:
I was not clear. The homeowner did erect unpainted redwood as specified in the drawings which were approved. She provided detailed professional drawings and executed the plan as designed. The only changes was plant substitutions that were unavailable for purchase. The ARC committee decided after the build that it should be white. It is a screen inside the fenced walls that are stated to be white. Her community fence is white.

This brings another question: Is there a requirement for the BOARD to apply the guidelines consistently? The homeowner feels like she followed the protocols and the time to show disagreement with her design was at the time of submission of the drawings and before she incurred costs. She is willing to comply but does not feel like the cost of the change should be her burden.

JohnC46 (South Carolina)
Posts: 14,265
Posted:
Pam

I guess I am confused on what screens are versus fences, walls etc,. Please clarify.

See how confusing ARC things can become if not clarified, explained, etc.

PamelaS4 (California)
Posts: 4
Posted:
The homeowner uese the screen like a room divider. It divides one third of her yard and shields her gardening materials from the view from her patio.

I agree to your statement of lack of clarity. It's the subjective interpretation that makes my head spin. Thank you for engaging me on this topic. I sincerely appreciate your time.
LarryB13 (Arizona)
Posts: 4,099
Posted:
Quote:
Posted By PamelaS4 on 09/23/2012 11:11 AM
I was not clear. The homeowner did erect unpainted redwood as specified in the drawings which were approved. She provided detailed professional drawings and executed the plan as designed. The only changes was plant substitutions that were unavailable for purchase. The ARC committee decided after the build that it should be white. It is a screen inside the fenced walls that are stated to be white. Her community fence is white.

This brings another question: Is there a requirement for the BOARD to apply the guidelines consistently? The homeowner feels like she followed the protocols and the time to show disagreement with her design was at the time of submission of the drawings and before she incurred costs. She is willing to comply but does not feel like the cost of the change should be her burden.


The homeowner followed the association's rules, submitted plans to ARC, received approval from ARC, and built according to the plans relying on ARC's approval.

If ARC now feels that the fence should be altered, there are many options. One is to spend a few hundred bucks for consultation with an attorney who will likely use the phrase that "the homeowner relied on the association's approval to her detriment," which will be his way of telling you that you are on the wrong side of this matter. Another is to get sued and be told by the court that "the homeowner relied on the association's approval to her detriment," which is the court's way of telling your association to fork over big bucks. Or you could offer to pay to paint the fence if the owner will accept that offer. Or you could just take the easy way out and live with it.

As to your question about guidelines: Why have them if your intent is to be arbitrary and capricious?

LauraW4 (Colorado)
Posts: 16
Posted:
We have a somewhat similar situation- a homeowner asked to enlarge his deck - he submitted drawings and materials and a scaled drawing of deck on lot all requirements of design review- According to our CRRs the only requirement for decks is that they be attched to the home, be of the same color or a natural stain as the home. The majority of the Arch Committee signed off on this as there was no reason to deny it. This was all documented in a letter to all Board members, management company and ARC members, and a copy given to the homeowner- There are 8 like structures in our neighborhood. The president of the Board , who was a member of the Arch Committee, didn't like it- who knows why? She called the ARC Chair and demanded that a meeting to again discuss the issue be called- he referred her to the ARC Charter that states the majority opinion will carry the decision, no grounds to disapprove the deck- again a letter stating the reasons why it was approved per CRRs-she then claimed it would be too close to property line- the deck will be 12 1/2 feet from property line- many decks including the BOD Pres is closer than his 12 1/2 foot set back-since our City municipal code states there is a 5 root side easement- he is in compliance with that too- she has since called a special board meeting removing everyone but herself from the ARC committee and appointed a new one- which she can do according to policy-and wants to hold up this particular request to review it again. Our management company has told her that the Board can not over rule a signed DRR from a homeowner after the fact, yet she is still trying to renig on this matter- since this is all documented with letters, citations of CRRs, and her emails, and the management company emails- do we then send it to the HOAs lawyer or get one ourselves??
TimB4 (Tennessee)
Posts: 21,059
Posted:
Quote:
Posted By LauraW4 on 10/08/2012 10:36 AM
We have a somewhat similar situation- ... Our management company has told her that the Board can not over rule a signed DRR from a homeowner after the fact, yet she is still trying to renig on this matter- since this is all documented with letters, citations of CRRs, and her emails, and the management company emails- do we then send it to the HOAs lawyer or get one ourselves??

Laura,

Welcome to the forum. Typically it's best to start a new topic rather than reactivate an older thread even if the situation is similar. This way, all the advice received will be directed at your issue and not at the previous issue (which can cause confusion).

That said,

Has the deck been built? If not, the homeowner should probably built it quickly.

Any communications between the homeowner and the Association should be in writing (no verbal discussions should take place as it is clear documentation may be needed).

The homeowner should request copies of all minutes of meetings from the point the deck was requested forward.

The homeowner should consult with an attorney so they are prepared if the Association chooses to take legal action.

It sounds like the Board doesn't want to stand up to this individual even though they have been informed by the management company and the previous committee that the deck plans are in compliance. Shame on them. Unfortunately this does happen and it may cost the membership in legal fees if the Board allows this issue to continue the way you describe it.

TimB4 (Tennessee)
Posts: 21,059
Posted:
@ Laura,

Oops I see that you have been a member since 2010 when you posted your first thread:

Subject: Board of Directors not following bylaws and from your second thread, Subject: BOD ignoring Crrs and By Laws started earlier this year it appears that your Board certainly has issues.

To fix the cause of the issues, it sounds like you need to gather support and get yourself and/or others elected to the Board who will comply with the governing documents. It can be a long battle but my personal experience (it took me over 3 years to change our Board) it can be done.

Hope this helps,

Tim

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