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AnthonyB2 (Florida)
Posts: 4
Posted:
I would like your thoughts on this.
Our by-laws clearly state that the BOD sets meeting dates. We have set the third
Friday of the month for our meetings, and have done so for the last two years.

The President unilaterally changed the date of the meeting, I believed it was because he was unable to attend.

Of course the by-laws state if the President can't run the meeting responsibility for running the meeting
falls to the Vice President, who was more than able to run the meeting.

What recourse does a board member have when this happens? If someone questions the validity of the meeting,
since the President changed the meeting contrary to the bylaws, what happens at the meeting.
Does the validity of the meeting then have to be discussed at the meeting?

The President simply ignored the statement and continued the meeting.

I would appreciate anyone's help on this issue.
NancyG3 (North Carolina)
Posts: 342
Posted:
Anthony - Talk to the other Board members and find out their feelings on changing the meeting date. It should have been discussed with all the Board members and since it wasn't ask the Pres. why he wants the date changed. If the other Board members agree with you and don't want the date changed, bring up a motion at the next meeting and have the Board vote on the change. If the majority don't want to change the date then it should not be changed. If this doesn't work, get some other Board members together and don't attend the meeting. The Pres can't have a meeting unless there is a majority of the Board members in attendance. Hope this helps.
TimB4 (Tennessee)
Posts: 21,059
Posted:
Typically the dates of meetings are set by a majority vote of the board.

I'd suggest at the next meeting to make a motion to change the meeting dates back to the original date.
BTW - are you willing to pick up the duties of the President if they quit because they can't attend meetings?
AnthonyB2 (Florida)
Posts: 4
Posted:
The point in this is the unilateral change in the date of the meeting.
The President decided to make the change. Don't the By-laws have to be followed.

He only changed the meeting because he did not want to allow the VP to run the meeting.

There was no other valid reason for the change. In fact he lied, when someone asked about the reason for the
change

His first answer was because I can, and secondly he indicated that we would not have a quorum, but it has
been determined that this was a lie as 7 members out of 9 would have attended the regularly scheduled meeting.
BruceF1 (Connecticut)
Posts: 2,535
Posted:
Quote:
Posted By AnthonyB2 on 08/27/2012 1:15 PM
The point in this is the unilateral change in the date of the meeting.
The President decided to make the change. Don't the By-laws have to be followed.

He only changed the meeting because he did not want to allow the VP to run the meeting.

There was no other valid reason for the change. In fact he lied, when someone asked about the reason for the
change

His first answer was because I can, and secondly he indicated that we would not have a quorum, but it has
been determined that this was a lie as 7 members out of 9 would have attended the regularly scheduled meeting.

Unless the bylaws so provide, the president doesn't have the authority to unilaterally do anything, least of all, change the meeting dates. Unfortunately, there will always be those who mistakenly believe because they are president, they are "the boss."

The board can censure the president, or, if the board appoints the president, it can remove him from office. That will drive the message home.
LawrenceC1 (Georgia)
Posts: 480
Posted:
Quote:
Posted By AnthonyB2 on 08/27/2012 1:15 PM
Don't the By-laws have to be followed[?]


And there's the issue we hear so often. What compels the Board of Directors to play by the rules?

It would be great if every board member had a sense of duty and honor that compelled them to follow the rules to their best ability. But we all know that isn't always true.

The next thing to do is to get the entire membership involved. Shame the board member into compliance, or circulate a petition for removal.

And the last thing is a lawsuit, which is messy, costly, and unlikely to solve much of anything.

So you have to ask yourself, does the breech of conduct have consequences severe enough to take it to the homeowners? or is it something you can live with?

LawrenceC1 (Georgia)
Posts: 480
Posted:
Sorry, breach of conduct...
BruceF1 (Connecticut)
Posts: 2,535
Posted:
Quote:
Posted By LawrenceC1 on 08/27/2012 1:40 PM
Sorry, breach of conduct...

Don't you wish you could edit your own posts? Some forums allow you to do that. Moderator, are you listening? It's the 21st century.
BonnieG1 (Nebraska)
Posts: 1,186
Posted:
In my opinion your bylaws should be amended. Fortunately our meeting date is not listed in the bylaws other than that it be regular.

We have to change our meeting dates frequently becuase of different schedules. Two of us work and one has another meeting to go to three evenings a week.

The September meeting date is really a problem since the date we originally planned is our condo dinnier night, the next night, I have an additional inservice from 3:30 P.M. to 5:30 P.M. andy time afther 5:00 is too late to start due to one members other meeing startingat 6:30 P.M.

I hope the meeting for October is easier to schedule.
JohnC46 (South Carolina)
Posts: 14,265
Posted:
Anthony

While Bylaws state the BOD set meeting dates, I do not think the Bylaws are as anal as to say every 3rd Thursday of the month. What happens if the 3rd Thursday falls on Thanksgiving?

I think the President should have consulted with other BOD Members about a day/time change that was good for all.

I think if all others wanted to keep a certain day/time, the President should have said he will not be able to attend and turned it over to the VP.

While I think the President is not as important as he things he is, I also think you are out to get him.

I could be wrong.

KellyM3 (North Carolina)
Posts: 2,239
Posted:
JohnC46 wins the chicken dinner with the above post.

If board members are generating chatter about huge problems with setting meeting dates, there is a conflict on the board that goes beyond meeting on Friday nights - which sounds like a party.

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