Texas POA MINUTES

At our annual meeting last August I was asked to do the minutes. I recorded them as I always did years ago and come home and within a week I type them out and they are ready to go (Only using recording to clear up anything for my use). I got a letter this week requesting my recordings, notes, videos to be "returned to the association". The following question is because the President hates me (because I have caught improper, deceptive practices. She even illegally had me removed from the Board. So I have no problem and want to provide my typed out minutes (which is in my history ...only written typed. Will that suffice or must I give her my recording and any notes?
She is constantly trying to find a way to ome after me in a very mean driven way.
Thank you.

Thank you for your reply. So should I just give them the tapes? Even though I can supply a typed record and I purchased the tapes as my aids?

I will do that. But this is a year later. Just wondering why my written record is not just? As always in the past? Say I had wanted to use the tape again.

I do not want to be a pest. Final question and comment. (on this subject) This is for the annual meeting that will be next Saturday. Thus minutes have not yet been approved. She sent me a letter regular mail just a couple of days ago and demanded that I have seven days to turn things over.

KarenG7,

Were you asked to take the Minutes at the Meeting or was it pre-arranged prior to the meeting? Were you also asked to tape record the meeting? Have other meetings been taped in the past?

You wrote that you are no longer a Director. Where you a Director when you recorded the Minutes? If not, I would think it is your personal tape.

I do not know of a source (but perhaps someone else does) that says “notes” taken, which are then used as the basis for “writing the Minutes” are anything more than that – just notes taken by the person tasked with writing the Minutes. And likewise, the tape recording was just backup “notes” in case you forget to jot something down, and/or to make sure you got “a name” correct.

Since you wrote “as you did years ago”, I assume you are experienced and know “what” goes in the minutes and what does not.

Have your unapproved Minutes been circulated so that the Members can read them prior to the upcoming meeting?

If it were me, I would ask your President, by return written letter, “where does it say” - what document, Board Procedure, etc, and the exact words - that specify that the meeting Recorder of the Annual Membership meeting, has seven days to turn over any notes, tapes, etc, upon request of the President.

And unless that requirement exists, I would not even consider turning a copy of your notes or tapes over, until after the “written” Minutes were approved by the membership at the upcoming meeting.