When to have executive meeting

We will be having some members who have received violation letters come forward to complain about our enforcing the no-parking rule.

Our letter to them says that they can request a hearing, as per AZ law.

Arizona law allows executive session to discuss financial information about an individual member. If we're discussing a fine then I interpret that as being financial information about a member.

We have a section of the board meeting set aside for homeowner forum where they can speak on any community related subject.

I would like some input as to how others would handle this situation.

We plan to tell the people who attend for the purpose of discussing nd complaining about the no parking covenant we're enforcing that we will divide the 20 minute session up by the number of people who wish to speak on the subject, or we may allow a limited number of persons to speak on either side of the argument, but again, only for the alloted amount of time.

The board plans to not debate the issue with them; we will just listen. If someone is asking to be granted more time for a special reason before being fined, we will tell them that we will discuss that among the board and send them a letter with our decision.

How would you handle this?

Thanks

I'm not sure the intent to levy a fine constitutes financial information as described. You're not going to decide on the fine until after the hearing, so its possible the hearing should be in the "open". Have your association attorney draft a "hearing procedure" for you and list out the acceptable areas that can be held in executive session. Do it right the first time, and it will be easier in the future.

Joe

Here is Washington State. When an owner requests a hearing. We schedule a certain date and time for the hearing. Usually we have it set for 20 minutes before our regular monthly meeting starts. Unless there is a conflict with schedules.
-PWells