EdwardL2 (Florida)
Posts: 15
Posts: 15
Posted:
Does anyone know the Florida about keeping ARC minutes and regular meeting minutes? I discovered we are missing all past ARC minutes and 4 months of regular meeting minutes from 2010.
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Keeping minutes
Started by EdwardL2 • 6 replies • 1374 views
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EdwardL2 (Florida)
Posts: 15
Posts: 15
Posted:
I should have said Florida Law
BruceF1 (Connecticut)
Posts: 2,535
Posts: 2,535
Posted:
Quote:
Posted By EdwardL2 on 04/06/2012 7:15 AM
Does anyone know the Florida about keeping ARC minutes and regular meeting minutes? I discovered we are missing all past ARC minutes and 4 months of regular meeting minutes from 2010.
Does anyone know the Florida about keeping ARC minutes and regular meeting minutes? I discovered we are missing all past ARC minutes and 4 months of regular meeting minutes from 2010.
If you're following proper parliamentary procedure, minutes should be kept of ALL meetings (homeowners, board, committee) regardless of what any law requires.
CarolR11 (Colorado)
Posts: 2,563
Posts: 2,563
Posted:
Can't remember, Ed. Are you on the Board? Who records board meeting minutes? The board sec'y? Management?
EdwardL2 (Florida)
Posts: 15
Posts: 15
Posted:
I am on the board now but was not at the time the minutes are missing. I am trying to fiqure out if some money was spent legaly. I just received an email from one of the board members telling me to let it go because it is s done deal. I just don 't want the same thing to happen again
JohnC46 (South Carolina)
Posts: 14,265
Posts: 14,265
Posted:
Ed
One BOD I served on kept tape recordings of all BOD Meetings. Our published minutes mainly consisted of Motions Made and Seconded. We did not even include Motions that were made but not Seconded. Rarely was a Motion Made and not Seconded.
Also if an expediture was within our guidelines it was usually done with out a Motion thus it never made it into the published Minutes.
It is near impossible for published Minutes to show everything (or even close to everthing) that went on.
Any member of our association was allowed to obtain a copy of the meeting tape recordings for a small service charge.
One BOD I served on kept tape recordings of all BOD Meetings. Our published minutes mainly consisted of Motions Made and Seconded. We did not even include Motions that were made but not Seconded. Rarely was a Motion Made and not Seconded.
Also if an expediture was within our guidelines it was usually done with out a Motion thus it never made it into the published Minutes.
It is near impossible for published Minutes to show everything (or even close to everthing) that went on.
Any member of our association was allowed to obtain a copy of the meeting tape recordings for a small service charge.
GlenL (Ohio)
Posts: 5,491
Posts: 5,491
Posted:
Edward assuming you live in a stand alone community the law you asked about is:
720.303 Association powers and duties; meetings of board; official records; budgets; financial reporting; association funds; recalls.—
(3) MINUTES.—Minutes of all meetings of the members of an association and of the board of directors of an association must be maintained in written form or in another form that can be converted into written form within a reasonable time. A vote or abstention from voting on each matter voted upon for each director present at a board meeting must be recorded in the minutes.
That said, even if you took them to court to produce the minutes, accidents happen, computers crash, files get misplaced, courthouses sometimes burn down, presidential tapes get erased, etc. If they can convince the judge that the minutes are gone through human error and not a malicious act, you're SOL. (Sorry out of Luck)
720.303 Association powers and duties; meetings of board; official records; budgets; financial reporting; association funds; recalls.—
(3) MINUTES.—Minutes of all meetings of the members of an association and of the board of directors of an association must be maintained in written form or in another form that can be converted into written form within a reasonable time. A vote or abstention from voting on each matter voted upon for each director present at a board meeting must be recorded in the minutes.
That said, even if you took them to court to produce the minutes, accidents happen, computers crash, files get misplaced, courthouses sometimes burn down, presidential tapes get erased, etc. If they can convince the judge that the minutes are gone through human error and not a malicious act, you're SOL. (Sorry out of Luck)
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