How to appoint trustee board officers

Started by ClydeM • 5 replies • 1623 views

💬 Join us to post & get advice from 50,000 HOA & Condo leaders.

⚡ Takes 30 seconds

Already a member? Log in

ClydeM (Utah)
Posts: 1

Posted:

Our HOA recently at our annual membership meeting elected five board members from a community of 237 residences. We are at a loss on how to determine who will be President, vice President, Secretary and Treasurer. Is this the usual configuration for officers as HOA trustees? With five members and only four officers, as indicated above, what should be the position be for the fifth elected board member?

CarolR11 (Colorado)
Posts: 2,563

Posted:

Welcome to the forum, Clyde.

Your bylaws probably state how officers are appointed, and title of officers in your HOA. Generally, they are elected from among the directors by the directors. We are a Board of seven and the three who are not officers are just called "directors." But your bylaws may state a different title such as directors at large or perhaps trustees.

CarolF (Florida)
Posts: 435

Posted:

We call the fifth person Director at Large.

JohnC46 (South Carolina)
Posts: 14,265

Posted:

Clyde

Generally people run for the BOD, then the elected BOD Members elect the officers from amoungst themselves.

Rarely does one run for a specific office.

TimB4 (Tennessee)
Posts: 21,059

Posted:

Clyde,

If your Association is incorporated as a nonprofit (most are) you would need to comply with Utah Revised Nonprofit Corporation Act.

Within this act are some of the requirements of Officers (starting at 16-6a-818). Anything within this act would be in addition to what is in your Governing documents and any applicable HOA/COA laws.

Typically Officers are appointed by the Board and usually amongst the Directors.

This is sometimes done formally with nominations and a vote or informally by going around the room and asking who wants to do what. My Association does the informal process (actually, that's how I became President a couple years ago - I was the last one asked).

My Association also created a "maintenance officer" position. This office is responsible for soliciting bids and overseeing any maintenance work done. They also are the main contact for our landscaping, trash/recycling and snow removal contracts.

Another option would be to have 2 vice president positions.

Hope this helps,

Tim

MichaelK11 (Texas)
Posts: 432

Posted:

Just as an example, in our HOA we have a Board of 7 Directors. (All are volunteers, and there is no Mgt Co.) There are four Offices and three committee chairs (or simply jobs).

Per our Bylaws, the Board selects the Officers in our first meeting after the Annual HOA Meeting and election of Directors to the Board.

The Bylaws require that the President and Vice President be Directors. Technically, the Secretary and the Treasurer do not need to be Directors -- anyone can be selected by Board action to hold these offices. Also, the ACC Chairperson (required by the Declarations), the Groundskeeper (to manage the mowing and sprinklers for the Common Areas) and the Activities Coordinator/Chairperson (to run several annual events) need not be Directors. However, these seven jobs have always been assigned to the seven Directors -- each Director ends up volunteering for one of the seven jobs.

We usually only have six or seven neighbors willing to volunteer at any given time. Right now we have six Directors and no Activities Coordinator. I always point out that if we can find someone who just wants to run the activities and not be on the Board and someone else willing to come to Board meetings once a month, that will also work. This has not happened, yet.

Regards,
Michael K

🎯 You've read this entire discussion

Join the conversation with 50,000 HOA & Condo Leaders:

✓ Ask follow-up questions
✓ Share your experience
✓ Get expert advice
✓ Access 350,000 discussions

Create Free Account →

⚡ Takes 30 seconds

Already a member? Log in here