Homeowners assoc require book sign-in at Pool

I wanted to get a few opinions out there. Our homeowners association requires key cards to gain access to the pool. I agree with that. However, after entering the pool, we are required to fill in our personal info into a sign-in book. They want us to fill in the date, our name, address, telephone, email, members of household that are at pool and any guests, and our key card number. This seems excessive. Shouldn't the key card be enough. Are they violating any privacy laws? What are they using this information for? Shouldn't the pool key be enough? Any help would be appreciated.

Here you go:

http://www.statutes.legis.state.tx.us/Docs/BC/htm/BC.521.htm

CHAPTER 521. UNAUTHORIZED USE OF IDENTIFYING INFORMATION

SUBCHAPTER A. GENERAL PROVISIONS

Sec. 521.001. SHORT TITLE. This chapter may be cited as the Identity Theft Enforcement and Protection Act.

Added by Acts 2007, 80th Leg., R.S., Ch. 885, Sec. 2.01, eff. April 1, 2009.

Sec. 521.002. DEFINITIONS. (a) In this chapter:
(1) "Personal identifying information" means information that alone or in conjunction with other information identifies an individual, including an individual's:
(A) name, social security number, date of birth, or government-issued identification number;
(B) mother's maiden name;
(C) unique biometric data, including the individual's fingerprint, voice print, and retina or iris image;
(D) unique electronic identification number, address, or routing code; and
(E) telecommunication access device as defined by Section 32.51, Penal Code.
(2) "Sensitive personal information" means, subject to Subsection (b):
(A) an individual's first name or first initial and last name in combination with any one or more of the following items, if the name and the items are not encrypted:
(i) social security number;
(ii) driver's license number or government-issued identification number; or
(iii) account number or credit or debit card number in combination with any required security code, access code, or password that would permit access to an individual's financial account; or
(B) information that identifies an individual and relates to:
(i) the physical or mental health or condition of the individual;
(ii) the provision of health care to the individual; or
(iii) payment for the provision of health care to the individual.
(b) For purposes of this chapter, the term "sensitive personal information" does not include publicly available information that is lawfully made available to the public from the federal government or a state or local government.

Sec. 521.052. BUSINESS DUTY TO PROTECT SENSITIVE PERSONAL INFORMATION. (a) A business shall implement and maintain reasonable procedures, including taking any appropriate corrective action, to protect from unlawful use or disclosure any sensitive personal information collected or maintained by the business in the regular course of business.

LOL … is the association registered as a Non-Profit Corporation?

Melissa

We can agree to disagree. While I will not go down the Invasion of Privacy road, I say anything more them name, card# and number in ones party, is pushing it.

One reason I bought in my present HOA is it has no pool. My voice of experience says it can be one of the most costly and argued about amenities one can have.

Zane, more than likely not some scheme to gather all of your personal date rather an attempt to control who is using the pool.

IMO the HOA is responsible to maintain and cover the cost of operations for the pool along with that they have the right to set guidelines for its use.

We require people to present a pool pass and then simply sign in with their name and unit number.

Many times people have tried to slip in and use the pool and when asked they forgot their pass and live "up there" but don't provide the address or unit #.

As for guests we set a limit and if they wish to bring more they are charged a fee.

After one tenant decided to make the pool his hangout for friends and family we needed to set conditions.

Enjoy the pool and consider the requirements an attempt to protect your rpoperty and its assets.

It does sound a bit overboard.

Date, time, name of member who card is assigned to (or card number) and names of people using the pool should be enough. The rest of the information should be in the association's records. Sounds to me like somebody is just too lazy to look it up.

Email address? Really? How about putting down where you plan to be buried?

Thank you all for your insights. I am meeting with the board tonight to discuss. Here is what I am going to say:

In order to gain access to the pool we are required to use our pool key. When we applied for the pool key we provided the mgmt company in the Acknowledgment and Waiver form with our name, address, phone, email, list of all family members, and date of birth of all family members under the age of 18. These policies are fine and I have no problem with all of this.
However, in addition to using our pool key to gain access to the pool, we also have to fill out a sign-in book. The sign-in book requires our name, address, phone, email, number of family members at pool, number of guests and pool key number.
I would like to request that we discontinue the use of this sign-in book for the following reasons:
• The information required in this book has already been provided to the mgmt company when we applied for our pool key.
• In my opinion, there may be privacy concerns with this book. Anyone entering the pool can see my family’s personal information. This includes life guards, guests, contractors etc.
I have few questions for the board:
• What is the purpose of this book?
• Is this information being used by anyone for marketing purposes?
• Does the book ever go off-site and who has access to the book?
• If there are valid reasons for having the book, could we scale it down to simply provide our name, Pool Key #, number of guests.