Can President of HOA do following...

Started by PaulM17 • 2 replies • 1239 views

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PaulM17 (Florida)
Posts: 11

Posted:

1. Because it is a small hoa...no longer use parlimentary procedure. Just have polite conversations with president controlling direction and pace of meeting.

2. No more reading minutes of last meeting. No treasurer report. If you want to know the details, just ask for documents.

3. Reward volunteers with gift certificates. In this HOA, only a few volunteer.

TimB4 (Tennessee)
Posts: 21,059

Posted:

Paul,

The use of parliamentary procedures would depend on your governing documents. That said, everyone is different and if the tempo of the meeting works for a specific board, great. The only thing to make sure of is that everyone is given the chance to be heard and votes are taken.

My Association doesn't read the last minutes out loud at the meeting. They are passed out and people read them on their own. After an acceptable time, a motion is made to accept the minutes or someone asks if there are any changes to the minutes. The minutes are adopted and the meeting moves forward.

There should always be a treasurer report. It doesn't have to be verbal, but can be. The goal is to document where the Association is in the budget (over/under) and document what the balances are.

Gift Certificates - Typically the Board isn't compensated, but this would depend on your Governing documents. Typically the governing documents specify what the funds may be used for. If gift certificates are part of what the documents allow, then who gets them and in what amount needs to be a Board decision (if Association funds are used).

If the Board is not to be compensated, then they should not receive any compensation, including gift certificates.

How small is your Association?

Tim

SusanW1 (Michigan)
Posts: 5,202

Posted:

I know of small boards who use a "concensus" type of decision making, but if you are spending money, you'd BETTER have a vote on it and minutes to record that decision. (See the threads on embezzlement)

I think reading the minutes out loud is a waste of time. Still, if you have many "guests" in the audience, then it's a good idea, or at least have copies for the guests.

Not reading the minutes out loud can be waived with a majority vote of the members. Members should have those minutes a few days before the meeting, however, since corrections may need to be made.

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