Treasure and old docs

I am the new HOA President and I received a box of files that has bee passed around since the board was founded about 8 years ago. In that box included a variety of old docs, spread sheets and copies of canceled checks from homeowners. I was shocked to see the copies of canceled checks as I believe this is a privacy issue. I would like some suggestions from other HOA members as to how you are handling private information from homeowners (checks for dues, correspondence, etc...). Keeping such information (especially check copies) surely is some kind of privacy violation.

Mark:

As Gerald said this is normal practice to keep documents, some which contain personal information. It is the job of the board and or MC to make sure they are in a safe place.

keep in mind, anyone you write a check to has your account information... and folks write checks to total strangers, in public places, all the time. there is zero expectation of privacy to a check... in fact, it is an extremely public document (imagine how many people see, copy, or scan an average check for a pint at a liquoir store, for example).

Brian after dealing with some homeowners I have found it's better if you buy it by the fifth instead of the pint.