emails

Started by MicheleS • 9 replies • 1659 views

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MicheleS (Texas)
Posts: 6

Posted:

I am the VP of a HOA in San Antonio TX.

I have had several homeowners ask me for emails between the BOD about a specfic topic that is coming to a Special Meeting. Our by laws say everyone has the right to any documents, are these documents? Or since they are "my emails" can I share them anyway? Thanks so much

DanaB1 (Connecticut)
Posts: 319

Posted:

Michele,

It must be one "hot" topic. You really might want to talk to your assoc. lawyer about this. I do know that the entire email thing is something new to deal with as far as openness. Board members must be very careful what they write because I do believe, at least in some states, that they are public information.

I've seen some board members make some pretty inflammatory statements in emails, opening themselves up to lawsuits.

WilliamT (Arizona)
Posts: 489

Posted:

Posted By MicheleS on 01/10/2007 6:48 PM

I am the VP of a HOA in San Antonio TX.

I have had several homeowners ask me for emails between the BOD about a specfic topic that is coming to a Special Meeting. Our by laws say everyone has the right to any documents, are these documents? Or since they are "my emails" can I share them anyway? Thanks so much

If you are having a special meeting, then you must provide notice of the meeting to all members. It should include the date, time, place and the purpose (what issue is being discussed) of that meeting.

RogerB (Colorado)
Posts: 5,067

Posted:

Michele, we print and file copies of all HOA related emails. Emails you send to other Board member definitely are part of the association's business. We do not arbitrarily shave these, rather we follow the association's Rules and Regulations on viewing and copying association documents.

If you wish to share "my emails" I suggest first sending an email to other Board members stating "I plan to share ______________ emails with ____________ members unless I receive an objection from a Board member in the next ____________ days. The reason(s) I wish to share this information is _________________________________________________ .

GlenL (Ohio)
Posts: 5,491

Posted:

HindmanSanchez Community E-ssentials in their December 2006 E-newsletter has an excellent article on this subject. I included the link below.

http://www.imakenews.com/ortenhindman/e_article000703786.cfm?x=b8wDvg0,b600plnT

Studies show that 5 out of 4 people have problems with fractions

MicheleS (Texas)
Posts: 6

Posted:

Thanks. It is a hot topic and the lawyer is not going to help me.

MicheleS (Texas)
Posts: 6

Posted:

That has already been done, but thank you. I have owners wanting to see the emails before the meeting takes place,as they have the truth in them.

MicheleS (Texas)
Posts: 6

Posted:

Something to think about. But I can say this, the other two will say no as the truth will be seen if it happens.

MicheleS (Texas)
Posts: 6

Posted:

This really helped me. Thanks so much. Since we have a "all documents are open to owners" policy then the emails should be covered.

DanaB1 (Connecticut)
Posts: 319

Posted:

GLENL

Great article. Thanks for posting it.

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