Annual meeting agenda

I would like to know what is usually covered at the annual meeting. We are having our first annual meeting of the members with a homeowner board of directors. I am on the board of directors and vp of the association and received the notice of the annual meeting today. The only board discussion about the meeting was the setting of a date at the last Board meeting. I assume the president and the property manager set the agenda. The agenda is as follows:
I. Call to order , II. Establish quorum ,III. Roll Call, IV. Proof of meeting or waiver of notice, V. Open forum discussion , VI. Reading of minutes of preceding meeting , VII. Election of directors , VIII. Unfinished business ,IX. New business , X. Old business , XI. Adjournment. I see nothing about an anual report from the Board like a summary of the financial status of the Association,Board president report, committee chairs or mangement report. It is my understanding that the annual meeting is for the board to show exactly where the association stands and how it has performed over the past year. Our documents also state that the treasurer shall prepare a annual budget and a statement of income and expenditures to be presented to the members at their regular annual meeting. I would appreciate any help!

we usually have a budget report from the treasurer, and our road committee reports on progress for the year, thanks the members for their work, and talks about upcoming projects.

but mostly, it's for meeting and greeting and electing.

Natalie,

What you posted is the minimum that needs to be done at the annual meeting. This minimum agenda is based on the Virginia Nonstock Corporation Act and Virginia Property Owners' Association Act where:

§ 13.1-838 requires that an annual meeting be held
§ 13.1-842 discusses notice requirements
§ 13.1-849 and Association documents discusses quorums
§ 13.1-844.1 specifies that a chairman shall preside (typically the HOA President)
§ 13.1-855 requires that election of Directors be held at the annual meeting
§ 13.1-847.1 discusses the voting procedures

However, anything the Board desires may be added to the meeting. Most of the items added would be under new business or unfinished business.

The Fairfax County Community Association Manual chapter 2 - Administrative Procedures, under the topic of General Membership Meetings provides good information.

NOTE: Unfinished Business and Old Business are the same categories. The correct terminology would be unfinished business as old business typically wouldn't be discussed unless it was unfinished.