no accountant

First let state how much I have appreciated your help in the past. Now the problem! We have become our own association and NOBODY wants to do the accounting. The members will Not pay for it to be done. I collected the monthly fees and paid the expenses for the condos for over 2 years while it was in the developers hands. Each year I took the finale figures to the accountant to do the taxes.
They voted me in as treasure. (Somebody had to do it, my wife likes it here). All I know how to do is to collect, pay and take numbers to accountant. The members do not care if i send them a financial statement or not. I did make one at the end of each yearf or them. I never made a budget but I will give it a shot.
Main Question, How many red flags do you see? Any help would be aprreciated.

Thanks Tim, I am visiting every web site you listed.

annual income is around $21,000. I just started a reserve fund with $2,000. I am afraid our budget will be tight. Any help is appreciated. I would like to put 10% each month but i am afraid the members will balk. They say they will not live long enough to use it. Most of us are in our 70's

Good point steve

Michael,

I thought you were only 68 (may be?)
Here is a simplified outline. Pick and choose what is applicable to you.
_____

AVAILABLE CASH ON HAND ( on the date you took over);

INCOME:
Operating Fund Income
Reserve Fund Income

OPERATING FUND EXPENSES:
1.0 Fees (Annual Corporate fee; Bank Fee ;Taxes)
2.0 Professional services (Legal; Accounting)
3.0 Insurance
4.0 Utilities (electricity; water; sanitation; sewer; cable)
5.0 Buildings and Fences (Maintenance; termite control)
6.0 Parking Areas
6.0 Landscape Maintenance (maintenance, mulch, plants; tree service)
7.0 Sprinkle System
8.0 Pool
9.0 Administrative (Supplies, postage)
10.0 Operating Reserves

TOTAL OPERATING EXPENSES

Available Operating Cash as of Dec, 31, 2011
Total Cash Available as of Dec. 31, 2011

PS: You can do a similar budget for Reserves. Write a cover memo explaining the budget; propose any increases necessary to pay expenses. This should do for a $20K budget.

Excuse the typo. Make that 10%.

Petunka,
Your budget example was a okay. Many items I do not need. Thanks for showing that.
The developer pays assesement fees for the unsold units. He also takes care of the empty lots.
Am truly not sure if he is obligated to pay the assesment fees. The CC's read as if he does not have to. I doubt if he has ever read them. Your are also right in the fact that I am 68. Next month is my birthday. I just thru myself in the same pot as the rest of them.
Bruce
Your are so right but to explain that to them and have them agree, I beleive it would take someone with higher power than i have.
I will be pushing to have an accountant do the bookwork. Am i wrong in thinking that I have this resposibility while the others are care free? please state your opinion.