Board / Swim Team Interface

Started by RandalR • 2 replies • 1364 views

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RandalR (Tennessee)
Posts: 98

Posted:

We have a neighborhood swim team that no longer has residents sitting in any of the key positions. The swim team is self funded so it usually operates as an independent entity. There is NOTHING written anywhere about the interface between the Board and the Swim Team. It's all a case of fly by the seat of your pants each year.

Does anyone out there have a document that I could use as a template to start setting up some rules and regulations to define the interface between the Board and the swim team? The swim team has a habit of setting up practices times, swim meets, fund raisers, etc., and publishing them, before ever obtaining approvals from the Board. Needless to say this creates a lot of issues each year but because they have enough supporters on the Board, they're never called on the carpet for their actions.

JohnR4 (Arizona)
Posts: 29

Posted:

Sounds like you have a group using your facilities for free !!
We have the same problem. The sticker is they are likely to get support from the members because they will say that they are doing this wonderful thing for the children, and they may be, or not. Most of these types of organizations have some fund raising activity. If they are not accountable to anyone who is to say at some point that this orginization may become misguided and begin to morph into a way to make some non taxable income for someone pretending to be a volenteer. This is a real problem. Without accountablility it is easy for said volenteer to begin to feel as though he/she aught to get a few bucks and as time goes on who knows. The bottom line is if a group is using your facilities without your control, and without paying one red cent for the use of those facilities, some lucky volenteer swim person has just stumbled onto a gold mine at your HOA's expense. You build it and pay the bills to maintain it, he/she profits from it. This is a pot of gold scenario and is just too damn good for many people to pass up on. The potential for this to go horribly wrong is very real. Another question, If someone was to become injured during this groups activities who get sued?? I bet its your HOA. You're probably the only one with insureance and its your pool.

GlenL (Ohio)
Posts: 5,491

Posted:

Randal thankfully this is a problem we do not have but it seems to me that the BOD should give the swim team a charter just like when they form a committee. It should spell out when the swim team is allowed to use the pool for anything, or anything in the common areas for that matter. It should also be posted prominently so the homeowners will know what hours not to expect to use the facilities. I would also remind the BOD that their primary responsibility is to the homeowners not the swim team.

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