HOA Management

Started by BradP • 4 replies • 1181 views

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BradP (Kansas)
Posts: 2,640

Posted:

At our next meeting we will hopefully approve a bid from a local HOA Management company for covenant enforcement which is badly needed in our neighborhood. As a first timer with management companies is there anything we should be aware of before we sign on the dotted line? We have done our homework on this company and everything checks out, including talking to about 10 of their current properties and getting their opinions and doing drive throughs those communities.

MelissaP1 (Alabama)
Posts: 13,836

Posted:

You may be putting a responsibility on the management company they may not be responsible for. Convenant violations are usually handled by the board. The board may have the Management company handle the notifications or have them pay the attorney's bills out of the HOA's funds. They aren't the HOA police. They are contractors hired to manage the money and whatever the board asks of them to do.

So be careful with assigning your Management company as violator enforcers. You may find some frustration there. This is why a HOA has an Archectual Control Committee. If they don't have that, then the burden falls onto the BOARD. These are the ones who should be aware and act upon the violations per their available resources.

Former HOA President

BradP (Kansas)
Posts: 2,640

Posted:

as I mentioned we did our homework, the two companies we are considering do covenant violations. They know our documents, they drive through our neighborhood once a week and they send out violations as well as take complaints from the board and homeowner. They help us navigate through the enforcement and fine process if needed. They are the enforcement. It seems to work very well for many HOA's that have them here. We are not hiring them to manage money, we will still do the bookkeeping and money managing that isn't part of our bid proposal.

RogerB (Colorado)
Posts: 5,067

Posted:

Brad, it appears you have done your homework. I would suggest you have a management agreement with a 30 day termination clause upon receipt of a written notice by either party. Also, make sure the Agent assigned to your HOA is experienced and knowledgable. FYI, we do covenant enforcement for all of the associations we manage.

BradP (Kansas)
Posts: 2,640

Posted:

Roger...thanks...we were planning on a year contract to start with but incorporating a 30 day termination clause sounds like a good idea.

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