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Posted By BonnieG1 on 09/03/2011 12:55 PM
It is my understanding that all Board business (except personel matters) are to be open to every member. What are your opinions. Thanks.
Board meetings are should be open to all members. Meetings are not the same thing as working on a report for the board. If someone is working on a project or report for the board, progress reports and the final report should be given at meetings. However, in my opinion, the "work product" (items used to create the report) should be limited to just those working on the issue.
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Posted By BonnieG1 on 09/03/2011 12:55 PM
One of our new owners (a real go getter) and I were discussing items the Board gave her permission to investigate. I showed her what I was working on regarding our budget.
I do understand, especially when discussing projects with a friend or colleague, the desire to share information and even seek out opinions on how it can be done better. However, some things need to be kept close and not released until finalized as releasing information early without the background info can lead to issues in some communities. Therefore, If the budget wasn't part of the list the board authorized the draft budget should not have been shared.
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Posted By BonnieG1 on 09/03/2011 12:55 PM
She saw that and said she would check her documents and check with her relator to see if she could get a previously done survey.
Without knowing the reason for wanting a survey, I think the idea of getting a prior one was excellent. This shows how someone not working on the project might see a different path to achieve the desired result.
This said, the decision to actually locate and use a previous survey vs. having a new one done should be discussed and approved by the Board. Your posting gives the impression that this decision was made by the owner and/or you vs. the whole board. This might be the underlying reason for the e-mail you received.
Do I think any harm was done? - No. I do think that the Board is being cautious, perhaps even overly cautious, and wanted to stress the general concept of not sharing draft versions of budgets, reports, etc.
Tim