KellyC6 (Virginia)
Posts: 37
Posts: 37
Posted:
Is it a generally accepted practice to give 30 days notice for an annual meeting, and if so why? We are gearing up for an annual meeting and elections. Some members of the board and community are insisting that 30 days notice is the law. But from my reading of VA Code and our Association Bylaws (excerpts highlighted below), it appears that the actual notice requirement is really only 14 days. Can anyone shed more light? Thanks!
VA Code, Section 55-510 (F), Access to association records; association meetings; notice: "Meetings of the association shall be held in accordance with the provisions of the bylaws at least once each year after the formation of the association. The bylaws shall specify an officer or his agent who shall, at least 14 days in advance of any annual or regularly scheduled meeting, and at least seven days in advance of any other meeting, send to each member notice of the time, place, and purposes of such meeting...".
VA Code, Section 13.1-838(A,B): “A. A corporation shall hold a meeting of members annually at a time stated in or fixed in accordance with the bylaws. B. Annual meetings of members may be held at such place, in or out of the Commonwealth, as may be provided in the bylaws or, where not inconsistent with the bylaws, in the notice of the meeting.”
VA Code, Section 13.1-842(A1), Notice of meeting: “A corporation shall notify members of the date, time, and place of each annual and special members’ meeting. Such notice shall be given no less than 10 nor more than 60 days before the meeting date…”.
Our Bylaws state re: Annual Meetings: “Subsequent regular annual meetings shall be on a date and at a time set by the Board of Directors.”
VA Code, Section 55-510 (F), Access to association records; association meetings; notice: "Meetings of the association shall be held in accordance with the provisions of the bylaws at least once each year after the formation of the association. The bylaws shall specify an officer or his agent who shall, at least 14 days in advance of any annual or regularly scheduled meeting, and at least seven days in advance of any other meeting, send to each member notice of the time, place, and purposes of such meeting...".
VA Code, Section 13.1-838(A,B): “A. A corporation shall hold a meeting of members annually at a time stated in or fixed in accordance with the bylaws. B. Annual meetings of members may be held at such place, in or out of the Commonwealth, as may be provided in the bylaws or, where not inconsistent with the bylaws, in the notice of the meeting.”
VA Code, Section 13.1-842(A1), Notice of meeting: “A corporation shall notify members of the date, time, and place of each annual and special members’ meeting. Such notice shall be given no less than 10 nor more than 60 days before the meeting date…”.
Our Bylaws state re: Annual Meetings: “Subsequent regular annual meetings shall be on a date and at a time set by the Board of Directors.”