HOA Committee Minutes

Started by AdenaS • 3 replies • 1401 views

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AdenaS (South Carolina)
Posts: 8

Posted:

We are running into an issue with our current President over reaching his authority. I am used to being involved in an HOA where committee minutes are presented during the committee reports at the Board meeting and then submitted to the Board Secretary to be filed. Our HOA President wants to have them whenever he feels necessary and is not consistent on which committee he asks for them.

What rules do your communities follow?

SteveM9 (Massachusetts)
Posts: 3,699

Posted:

Post them online as soon as they are ready. Then, if anyone wants them they can get it themselves. Problem solved.

SteveM9 (Massachusetts)
Posts: 3,699

Posted:

Dont get so hung up on controlling access to information. It causes new problems.

TimB4 (Tennessee)
Posts: 21,062

Posted:

Quote:

Posted By AdenaS on 06/01/2011 5:21 AM

What rules do your communities follow?

Our Committees have the minutes of the committee meetings published on our Association Website.

Our Committees also make a report at the board meeting. If the report is oral, it is just entered into the minutes. If the report is written, a copy is given to everyone in attendance and filed with the minutes. The minutes of all Board meetings are published on our Associations website.

There are two legal requirements we must follow:

1. That minutes are kept of all meetings and made available when asked for.
2. That everyone in attendance at a meeting is given a copy of all info discussed at the meeting (including homeowners).

Everything else is done voluntarily by the Association.

Tim

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