TinoS (California)
Posts: 85
Posts: 85
Posted:
In California by law we are required to send out year end financials and our Property Manager does so to most members by mail. Our PM sends the three person board monthly financials via email. In the past the PM used to send out monthly financials to the board and also include a subset of the monthly financials that did not show bank information but did include a spreadsheet to show where the money is being spent and whether we are over or under budget in categories. Those smaller reports used to be included in the meeting minutes that were sent out after quarterly board meetings.
We recently went through a period where we were not having regular quarterly meetings and coincidentally the PM was not generating the monthly shorter financial reports. So members have not seen the monthly reports like they used to. I suspect many of the members don't care but recently someone expressed displeasure in not seeing the monthly reports.
I am on the board. I have no problem passing those reports to anyone but it adds to the paperwork that I already have to do. I am fine printing out and distributing by hand or mailing the two page meeting minutes every three months, for 15 other members. But when it turns into a 20 page packet for each member it is costly to me and time consuming. If it was email it would be quite easy but most of the members did not bother to respond back to the PM when she asked them if they would consider getting their information via email, including the people that are now requesting to see the monthly financials. I'm curious how others would deal with this.
We recently went through a period where we were not having regular quarterly meetings and coincidentally the PM was not generating the monthly shorter financial reports. So members have not seen the monthly reports like they used to. I suspect many of the members don't care but recently someone expressed displeasure in not seeing the monthly reports.
I am on the board. I have no problem passing those reports to anyone but it adds to the paperwork that I already have to do. I am fine printing out and distributing by hand or mailing the two page meeting minutes every three months, for 15 other members. But when it turns into a 20 page packet for each member it is costly to me and time consuming. If it was email it would be quite easy but most of the members did not bother to respond back to the PM when she asked them if they would consider getting their information via email, including the people that are now requesting to see the monthly financials. I'm curious how others would deal with this.