Are your treasurers also your membership chairs?

Hi,
My board is currently in "crisis/revision" mode after losing over half of our board members (just learned it was due to a tussle over bylaw revisions)... We are trying to realign the board and directors' duties to prevent future conflict (basically, only three people did all of the work and refused to let anyone in on decisions they made, "executive meetings" that aren't allowed in our bylaws, etc.).

I am curious how others divide the financial duties of the treasurer and the membership duties. Does your treasurer do all of the mailings for yearly assessments, maintain membership records and do all other duties of the treasurer? Do any of your boards divide up those roles? Any conflicts in dividing the job up? We are considering having a Director of Membership in addition to the treasurer...

Also could anyone provide a list of the positions you have on your board as examples?

Let me know what your thoughts are. Thanks!

Violet,

For us, our duties are as follows:

President: Signs all contracts approved by the board. Sets the agenda and presides at all meetings. Primary co-signer of all checks.

VP - Fulfills the duties of Pres when Pres is absent. Potential co-signer of all checks.

Secretary - Custody of the Records of the Association. Maintains the membership rolls. Takes minutes at all meetings. Editor of Newsletter. Potential co-signer of all checks. Works with President in submitting paperwork to county/State

Treasurer - Custody of financial records. Primary signature on all checks. Maintains the check book. Files taxes. Prepares budget and financial reports. Works with book keeper on collection/tracking assessment payments.

Maintenance - Overseas fulfillment of landscape and snow removal contracts. Potential co-signer of all checks

Book Keeper (paid) - Works with Treasurer with collection/tracking assessment payments. Primary contact for disclosure packages. Checks mail, deposits checks. Works with Secretary on maintaining membership rolls.

All Directors - work on various projects that arise or solicits bids.

Hope this helps,

Tim