Deadline to Approve Minutes?

Started by SusanS9 • 4 replies • 1864 views

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SusanS9 (California)
Posts: 56

Posted:

Is there a deadline to approve board minutes? If board minutes have not been approved for 1 year, is it legal to go back, change and approve draft minutes or is there a rule that disallows that? If disallowed, what happens to minutes? Is there a Davis Stirling or corporation code that speaks to this?

SusanW1 (Michigan)
Posts: 5,202

Posted:

Are you talking about Annual Meeting minutes?

Check your state documents and your own bylaws but Roberts Rules says that if a body meetings less than quarterly, a committee to approve the minutes can be formed OR the board can be granted the power to approve the minutes.

Otherwise, you wait and have the members attending the next annual meeting approve the previous minutes.

If there are motions/actions in the minutes, it is best to get them approved ASAP. Usually at the next board meeting. Corrections can be made at the annual meeting.

SusanW1 (Michigan)
Posts: 5,202

Posted:

If you are talking about Board meeting minutes, then, no, minutes should be approved. In fact A has to be approved before B (the next meeting's minutes) and both before C. So there could be a bad backlog here.

WHY weren't the board minutes approved?

SusanS9 (California)
Posts: 56

Posted:

Board simply did not approve minutes at monthly meetings despite members requests. Finally getting around to doing it. Question is whether minutes approved now that were not approved long ago are legal, especially as board is shortening the minutes significantly.

SusanW1 (Michigan)
Posts: 5,202

Posted:

Oh - I think I remember your post on this a while back.

Yes, it's OK to approve them now.

But where the minutes from the meetings AFTER that approved first? Parliamentary prcedure would frown on that.
or - Maybe you had a motion to delay the approval of that meeting's minutes.

In any case, don't worry about it.

What was the resolution of that problem?

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