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PamelaM5 (Florida)
Posts: 85
Posted:
MY HOA board hasn't been following our own by-laws when it comes to the ARB and more. We're a community of single family and multi-family units, and the ARB is supposed to have two members from the single family homes and one member from a multi-family, but for the last few years we've had three from the single family. Now that we're getting ready to appoint two new members I brought this up and the response was to nominate two members from the single family homes, which will give us three members from the single families. My personal attorney advised that I abstain from voting on something I know to go against our by-laws, but this won't solve the problem because three directors will vote in favor, I'll abstain, the fifth member isn't allowed to vote (see the next paragraph) and the ARB will be out of compliance.

Two years ago we had some ARB amendments passed that were also in violation of our by-laws because only single family members were permitted to vote on them, when our by-laws say that an amendment has to be passed by a majority of all members. Now the current board is trying to use one of those improperly passed amendments to deny a multi-family director the right to vote on any ARB issues, although it doesn't say what they say it does and the amendment is invalid, anyway.

I'm on the board, a distinct minority when it comes to caring about enforcing our by-laws. I'm at wit's end - I send email after email about what the by-laws and covenants say and I'm routinely ignored.

It may sound like it's not a big deal, but it's indicative of the disdain that the majority of our board has for our governing documents and just one in a series of things I've discovered we're doing improperly since being elected. Every time something comes up I find another by-law that's been violated, and this is just the latest.

We just had elections - three candidates, who won because no one else ran - and very few will run or become involved due to the cutthroat climate that surrounds board membership in this particular community.

What do you do when your board does what they want, by-laws and covenants be damned? Do I have any recourse?
JohnJ9 (Texas)
Posts: 6
Posted:
Pamela,

Though I am sure there are many great communities out there governed by people that have a clue, my expereiences with HOA's has been very similar to yours. I am on a board right now where the individuals are a very tight clique and trying to tell them that they are in violation of a by-law or even a restrictive covenant is almost impossible. Sadly, there is not much recourse that I have been able to find. I did discover that per our legal retainer agreement any director can talk to the HOA attorney and ask them questions. If you have a similar agreement you may try that.

If they continue to break the rules you could try getting together other homeowners that feel the same (petition) and demand that they follow the rules but if they turn their noses up at you then you will have to go the road of the legal system. I have been advised by my personal attorney that this gets costly very quickly and I don't personally have those kind of pockets (though i am currently saving ).

During the elections you may also try and stand up and voice your concerns in front of the membership and ask that a multi-family owner step up.

Good luck.
SusanW1 (Michigan)
Posts: 5,202
Posted:
What do you mean "supposed" to have this certain makeup of the committee?
Is the composition of the committee stated in the bylaws?
If so, then how can candidates who are not qualified even get nominated, much less elected or appointed?

Put your concerns in writing and send a letter to the board. Attend the meeting and insist it be read out loud for the record.

Keep your letter short. Site specific bylaws that are not being followed.

PamelaM5 (Florida)
Posts: 85
Posted:
Quote:
Posted By SusanW1 on 03/01/2011 5:51 AM
What do you mean "supposed" to have this certain makeup of the committee?
Is the composition of the committee stated in the bylaws?
If so, then how can candidates who are not qualified even get nominated, much less elected or appointed?

Put your concerns in writing and send a letter to the board. Attend the meeting and insist it be read out loud for the record.

Keep your letter short. Site specific bylaws that are not being followed.


Susan - The composition of the ARB is in our by-laws, which are on our website and were legally filed with the county clerk's office. I speak up at every board meeting about our violations of our own by-laws, FL statutes, everything under the sun - then they go ahead and vote to do what they want. If I read a letter at this meeting, they'll listen, not say a word and then vote to appoint who they want. The members in attendance are vocal about their disapproval and it does no good. The board is blatantly violating our own by-laws and getting away with it.
WilliamS1 (South Carolina)
Posts: 113
Posted:
Your story is very similar except that our past board would hide behind "legal interpretation" of the bylaw or covenant. We told them that the BL and CCR were writen for the common to understand and if they confussed the situation and tried to hide behind that they were in default of their duty.

As we approached (2 months) election time, homeowners (not boardmembers) developed "Concerned Homeonwers" news letters indicating the issues and violations, specifying who is doing what. Be simple, accurate hitting issues that homeowners will care about. The election will likely unseat the one, or few in contempt and might turn things in your favor. It might take a few years, but slowely things will turn and the new boards will pay attention given the history. This is my experience.

Beyond that if your group desires you can lawyer up and threaten a court battle.

Take Care

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