Comingling receipts & money?

Started by ShayeM • 2 replies • 1478 views

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ShayeM (California)
Posts: 1

Posted:

We have a board member (Social Director) who insists on putting in 'complete receipts' to the treasurer with board purchases intermingled with her personal purchases. Most are foods purchases, which she highlights and then totals on the side for reimbursement, so there is not an issue of taxes. But isn't there a law/statue/something that says that if this behavior is continued it could be a liability for the whole board? We are non-profit status...can this cause us to loss our status? I 'Googled' several topics (that's how I got here) but none seemed this specific with results. Thanks to all in advance!

SusanW1 (Michigan)
Posts: 5,202

Posted:

Nothing wrong with that. I do the same thing for my local historical society. I pick up things for them at the store and turn in the receipt. It may or may not have other purchases on the receipt. The items given to the charity are highlighted and totaled.

A more important issue is for someone else to verify that the items were, indeed, received. So another person should initial the receipt verifying that the items were used for the project.

TimB4 (Tennessee)
Posts: 21,059

Posted:

There is no law that I am aware of that requires this.

However, your Board could always adopt a resolution requiring receipts submitted for reimbursements must not contain any other non-reimbursable items.

Tim

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