Meeting Minutes

Meeting minutes represent the officials acts of the association and are retained indefinitely.

Generally the secretary is responsible for maintaining the records of the association. Most Bylaws will state that the secretary "shall maintain the association records" or some similar language. As a practical matter though physical custody of association records is often delegated to the management company since they a) have a meed to access the records frequently, b) generate many other association records during the course of business, and c) have the facilities and wherewithal to store the records.

That's OK so long as there's a written agreement that if the association and management company ever part ways the complete records will be returned promptly and without additional expense. That being said all board members should have copies of critical documents, including meeting minutes.

In your case unfortunately there probably isn't any real recourse to the current Board. You can ask around, check with the previous board members property managers, etc. At the end of the day though if the records don't exist then they don't exist. The only thing you can do is fastidiously maintain the records going forward and hope the association isn't dragged into a situation in which the older minutes are essential.