architectual committee

Our committee walked the neighborhood recently and made notes on what they considered violations.

I sent them a request to obtain a copy of their findings and they have ignored my responses. I then was told by someone they will ignore me because it is none of my business. I only asked to see a copy because if there were things that the neighborhood needs to know we shouldn't do, these things would keep us from doing them. I didn't care who did them, just what the violations were.

I was told only the ones who were written up got the notices...

We are a small 25 home HOA so what is the big and secrecy?

Now we have an HOA meeting coming up next wk and was told not to bring it up at that meeting. Is there a way to do this properly? We as HOA members should have a voice at the meetings or no one will keep showing up. I have talked to others who said they probably won't go to the meeting because they don't listen to us.

Any suggestions would help at this point because we are frustrated

The actual violations aren't a secret, just the names and addresses. Periodically we post the repeated offenses, not names/addresses, on our website as a "gentle reminder". The point is to educate the HO's. No one likes to send a nasty-gram. i think most of us use rules and regs for detailed guidelines, since the CCR's are more generic.

"Committee "notes" don't fall under the HOA member's "right to see" documents category."

That's a pretty broad statement and NOT true in Florida.

Notes, minutes or other committee work product entered into the Corp. domain are NOT PROTECTED from member inspection in Fla.

Generally it is only active litigation documents or personal information (health, discipline) that is protected here.

Fran, I live in a small community. Trust me, usually the people who get a notice will tell everyone so they can get moral support on how bad the HOA is and how unfair the violation is..sometimes they are even correct.

Good point. Thanks for the input.

Fran,

In your original message you said you want a copy of their findings. Now you say you just want acknowledgement that they "walked the community". Why do you need acknowledgement? In fact why do you need to know what violations were uncovered? All you should be concerned with is the fact that the A/C is doing their job and noticing violations.

Yes, at first I wanted a copy of their findings. I didn't know I couldn't get a copy only the people in violation. If the people I emailed just gave me an answer I could live with, I would of dropped it but when you tell me it is none of my business via another neighbor, I don't go for that... It is like they were hiding the fact they walked the neighborhood. They have since acknowledged that sending out an email after others were also wondering. I am not the only one. The reason I wanted to know the subject of the violations would help others learn what not to do so they don't get written up. I am glad they are doing their job. Thanks for asking.

What is your real concern? Are you concerned that the ACC is overstepping it's bounds or not doing it's job properly? That is a valid concern and an issue in some communities, if that's what's going on. If you simply what to know what is permitted and prohibited, you can easily check your CCRs and rules & regs, as stated in the previous post, and to be honest it sounds like you are using that as an excuse and that you have some other motive for trying to get this information. If not, I apologize for misinterpreting. As a Property Manager, I often see residents go on fishing expeditions, assuming the worst about committees and volunteers without any evidence.