💬 Join us to post & get advice from 50,000 HOA & Condo leaders.

Create Free Account →

⚡ Takes 30 seconds

Already a member? Log in

KarenT (Washington)
Posts: 250
Posted:
We had a Board Meeting last night which was attended by our PM firm. One of our homeowners (who happens to be the most deliquent and the HOA is pursuing foreclosure) sent her father in her place. No written proxy for him to attend and she did not revoke the Limited Power of Attorney she gave her boyfriend (who has now moved and no longer lives with her). Our PM indicated he could stay but had to get us a written proxy. This morning after we researched an address for mailing to her father we discovered he is an attorney. I for one do not appreciate not being told he was an attorney, especially since our HOA attorney was not present. We would prefer he not be at our meetings since he did not disclose he is an attorney. Your thoughts on how to handle him coming to future meetings???
NoelleC2 (California)
Posts: 47
Posted:
HI Karen..

Whether or not he is an attorney the point is mute. He came in as a proxy or inplace of person for his daughter who is behind on dues big time.

Your PM had every right to ask him to please leave etc. Giving that he is an attorney, he may be specialized in a a spectrum of the law that has NOTHING to do with HOA< BOD< CONDOS. ) For all we know, it could be the entertainment industry.. LOL It's obvious he is a bit clueless about what is necessary... so I'd let it go off my back like a duck with water.

His daughter is in major trouble... he was trying to help as a father not an atty.
MaryA1 (Arizona)
Posts: 7,043
Posted:
Karen,

If the board has nothing to hide, what's the big deal? The fact that he did not ask to speak for his daughter at the meeting tells me he was just there to observe. So he's an attorney, big deal. I don't know what bearing that has on anything. In AZ a member may designate a personal rep, in writing, to attend and speak on his/her behalf at a board meeting. A formal proxy is not required and attorney's are not excluded. . Find out what the law is in your state and act accordingly. If there is no state law addressing this, and your gov docs are silent, then the BOD could adopt a policy. Let the members know what this policy is and go from there.

BTW, why did your PM address this person? What's wrong with the board Pres; isn't he/she running the meeting? I just love it when a board allows the PM to run the show!!
KarenT (Washington)
Posts: 250
Posted:
Quote:
Posted By MaryA1 on 09/17/2010 10:00 AM
Karen,

If the board has nothing to hide, what's the big deal? The fact that he did not ask to speak for his daughter at the meeting tells me he was just there to observe. So he's an attorney, big deal. I don't know what bearing that has on anything. In AZ a member may designate a personal rep, in writing, to attend and speak on his/her behalf at a board meeting. A formal proxy is not required and attorney's are not excluded. . Find out what the law is in your state and act accordingly. If there is no state law addressing this, and your gov docs are silent, then the BOD could adopt a policy. Let the members know what this policy is and go from there.

BTW, why did your PM address this person? What's wrong with the board Pres; isn't he/she running the meeting? I just love it when a board allows the PM to run the show!!

Our PM states a written proxy is required.

Well, long story short, everyone has resigned, no volunteers. Everyone criticzes but then are unwilling to step up and become an officer/board member.
SureshD
Posts: 268
Posted:
Do you require everyone to present ID before attending? Or is your community small enough that you recognize all residents.

Review your docs or ask the PM to show you the proxy requirement in writing (state statutes, comm. docs.).

PM's often represent several communities and may be mistaken.

Generally speaking, I don't see the big deal here either on his attendance or his occupation.

If your so paranoid about these things maybe that's the reason you have no volunteers.
SusanW1 (Michigan)
Posts: 5,202
Posted:
UNLESS its stated in your documents, board meetings are closed to members only.
WHY was the man there? did he speak for the resident/daughter/
Perhaps he wanted to ask a question. If so, he could have been recognized by the presidieng officer and had his say. Then asked to leave.

It's still not clear why he was there and why the proxy request.
JeffP6 (Florida)
Posts: 91
Posted:

Well, long story short, everyone has resigned, no volunteers. Everyone criticzes but then are unwilling to step up and become an officer/board member.

Im sorry - just to be clear you dont have any board members? because everyone resigned and no one will step up?
SureshD
Posts: 268
Posted:
"UNLESS its stated in your documents, board meetings are closed to members only."

I'm aware of that. Such intolerance to the parent of an owner? Really. Is it necessary?

Aparrently this BOD and Assoc. has a lot of problems and the parent of an owner attending a meeting is the least of them I'd guess.
MaryA1 (Arizona)
Posts: 7,043
Posted:
Suresh,

I agree!

The practice of our board meetings is to ask visitors to sign in. Then after the meeting has been called to order the Pres recognies each person in attendance asks if they wish to speak, if they are here to discuss a probem, or just to attend the meeting. We've never had a nonmember attend, but I'm sure he/she would be given the same courtesy. And, if they have a written document from a member authorizing them to act as their pers. rep. then they would be allowed to address the board. That would be in compliance with AZ law.
GlenL (Ohio)
Posts: 5,491
Posted:
Chances are her father is providing legal council to her, if she's in foreclosure chances are she cannot afford another attorney. While the BOD does have the right to see written proof that he is her authorized agent, I would have let him attend and assked if he planned to attend again to provide proof. (bold by me)

RCW 64.38.035
Association meetings — Notice — Board of directors.

(1) A meeting of the association must be held at least once each year. Special meetings of the association may be called by the president, a majority of the board of directors, or by owners having ten percent of the votes in the association. Not less than fourteen nor more than sixty days in advance of any meeting, the secretary or other officers specified in the bylaws shall cause notice to be hand-delivered or sent prepaid by first-class United States mail to the mailing address of each owner or to any other mailing address designated in writing by the owner. The notice of any meeting shall state the time and place of the meeting and the business to be placed on the agenda by the board of directors for a vote by the owners, including the general nature of any proposed amendment to the articles of incorporation, bylaws, any budget or changes in the previously approved budget that result in a change in assessment obligation, and any proposal to remove a director.

(2) Except as provided in this subsection, all meetings of the board of directors shall be open for observation by all owners of record and their authorized agents. The board of directors shall keep minutes of all actions taken by the board, which shall be available to all owners. Upon the affirmative vote in open meeting to assemble in closed session, the board of directors may convene in closed executive session to consider personnel matters; consult with legal counsel or consider communications with legal counsel; and discuss likely or pending litigation, matters involving possible violations of the governing documents of the association, and matters involving the possible liability of an owner to the association. The motion shall state specifically the purpose for the closed session. Reference to the motion and the stated purpose for the closed session shall be included in the minutes. The board of directors shall restrict the consideration of matters during the closed portions of meetings only to those purposes specifically exempted and stated in the motion. No motion, or other action adopted, passed, or agreed to in closed session may become effective unless the board of directors, following the closed session, reconvenes in open meeting and votes in the open meeting on such motion, or other action which is reasonably identified. The requirements of this subsection shall not require the disclosure of information in violation of law or which is otherwise exempt from disclosure.

Studies show that 5 out of 4 people have problems with fractions
SureshD
Posts: 268
Posted:
What is; "RCW 64.38.035 "

Does it apply to Florida?

If so, please enlighten us Floridians and the OP.

IF NOT, why do people post meaningless or inapplicable legal verbage?... It is USELESS.

SureshD
Posts: 268
Posted:
MY APOLOGIES Glen, I confused my posts while utilizing multiple windows!

Humbled and regretful.
JonD1
Posts: 2,350
Posted:
Karen:

Florida is not Washington hence the laws or regulations in Florida or any other state or the practices on any other property other than yours means little if anything.

IMO if the owner was not present and her Father appeared without a written proxy from the property owner he would be removed.

Your property or HOA is in legal conflict with the unit owner and I would not allow the Father (who more than likely is acting as her legal representation) to sit in on any meeting as a party to an ongoing legal action.

Not all properties allow for visitors. Not all properties allow guests to attend meetings. Our meetings are for unit owners ONLY. Not friends, boyfriends, Fathers, Mothers, or anyone other than the property owner. As listed on the deed on file with the county clerk's office.

Check your documents and state law from Washington as they and they alone control what can and can not happen on your property or at your meetings.

As for your problems with lack of Board members and volunteers that will in the end cost each and every property owner dearly. But they would have no one else to blame but themselves.
SureshD
Posts: 268
Posted:
Delay of the inevitable is merely that.

If he (unwelome guest) is a legal professional and wishes to attend that formality will be resolved in short order.

The "pissing" contest(s) serve no purpose or help to resolve any issue(s).

KarenT (Washington)
Posts: 250
Posted:
Quote:
Posted By SureshD on 09/17/2010 11:53 AM
"UNLESS its stated in your documents, board meetings are closed to members only."

I'm aware of that. Such intolerance to the parent of an owner? Really. Is it necessary?

Aparrently this BOD and Assoc. has a lot of problems and the parent of an owner attending a meeting is the least of them I'd guess.

This owner is 42 years old - don't ya think she's old enough to come to the meetings and represent herself?
KarenT (Washington)
Posts: 250
Posted:
Quote:
Posted By JonD1 on 09/17/2010 5:50 PM
Karen:

Florida is not Washington hence the laws or regulations in Florida or any other state or the practices on any other property other than yours means little if anything.

IMO if the owner was not present and her Father appeared without a written proxy from the property owner he would be removed.

Your property or HOA is in legal conflict with the unit owner and I would not allow the Father (who more than likely is acting as her legal representation) to sit in on any meeting as a party to an ongoing legal action.

Not all properties allow for visitors. Not all properties allow guests to attend meetings. Our meetings are for unit owners ONLY. Not friends, boyfriends, Fathers, Mothers, or anyone other than the property owner. As listed on the deed on file with the county clerk's office.

Check your documents and state law from Washington as they and they alone control what can and can not happen on your property or at your meetings.

As for your problems with lack of Board members and volunteers that will in the end cost each and every property owner dearly. But they would have no one else to blame but themselves.

Thank you - I appreciate your comments. We indicated to the PM that was why we didn't want her father at the meeting, espcially since we didn't have a signed proxy indicating he was representing her. We chose not to discuss any of the legal proceedings and have informed our attorney. Thanks!
RichardP13 (California)
Posts: 1,767
Posted:
Quote:
Posted By KarenT on 09/22/2010 10:37 AM
Posted By JonD1 on 09/17/2010 5:50 PM
Karen:

Florida is not Washington hence the laws or regulations in Florida or any other state or the practices on any other property other than yours means little if anything.

IMO if the owner was not present and her Father appeared without a written proxy from the property owner he would be removed.

Your property or HOA is in legal conflict with the unit owner and I would not allow the Father (who more than likely is acting as her legal representation) to sit in on any meeting as a party to an ongoing legal action.

Not all properties allow for visitors. Not all properties allow guests to attend meetings. Our meetings are for unit owners ONLY. Not friends, boyfriends, Fathers, Mothers, or anyone other than the property owner. As listed on the deed on file with the county clerk's office.

Check your documents and state law from Washington as they and they alone control what can and can not happen on your property or at your meetings.

As for your problems with lack of Board members and volunteers that will in the end cost each and every property owner dearly. But they would have no one else to blame but themselves.


Thank you - I appreciate your comments. We indicated to the PM that was why we didn't want her father at the meeting, espcially since we didn't have a signed proxy indicating he was representing her. We chose not to discuss any of the legal proceedings and have informed our attorney. Thanks!

I am curious, if everyone resigned, who contacted or informed the attorney. Are you the only one running the show? Maybe there IS a reason for the resignations after all.
SureshD
Posts: 268
Posted:
Quote:
Posted By KarenT on 09/22/2010 10:35 AM
Posted By SureshD on 09/17/2010 11:53 AM
"UNLESS its stated in your documents, board meetings are closed to members only."

I'm aware of that. Such intolerance to the parent of an owner? Really. Is it necessary?

Aparrently this BOD and Assoc. has a lot of problems and the parent of an owner attending a meeting is the least of them I'd guess.


This owner is 42 years old - don't ya think she's old enough to come to the meetings and represent herself?

She's not representing herself.

The attendee represents a membership/home/unit/lot/parcel/etc.
SusanW1 (Michigan)
Posts: 5,202
Posted:
Any legal discussions would be in closed session, so he would not even be alowed in there.

It is just common courtesy to welcome a visitor and ask why there are there, find out, and then request that he leave, since this is a members only meeting.

No brainer to me.
JeffP6 (Florida)
Posts: 91
Posted:
100% agree - Board meetings are for the Board and legal issues are covered in closed session.

Not an owner - then sorry you must leave

At an annual meeting or at a meeting which requires a proxy vote and you hold a proxy for a homeowner - then sit down and sign in.
RichardP13 (California)
Posts: 1,767
Posted:
Quote:
Posted By JeffP6 on 09/22/2010 12:24 PM
100% agree - Board meetings are for the Board and legal issues are covered in closed session.

Not an owner - then sorry you must leave

At an annual meeting or at a meeting which requires a proxy vote and you hold a proxy for a homeowner - then sit down and sign in.

In California, a member may give a non-member an power of attorney to attend on their behalf and that person has the right to speak during an open forum. Many associations allow renters if any to attend the Board Meetings, as what is discussed in open session may impact an renter. Annual Meetings or Special Meeting of Members, should be just that, meeting of members only.

Board Meeting are not just for the Board, as many states have Open Meeting Acts.

I also think it would be easier to sign in before you sit down!!
JeffP6 (Florida)
Posts: 91
Posted:
Not all states require Boards to allow homeowners to speak at a Board meeting. In FL meetings are for the Board, notice must be posted, homeowners or their proxy are welcome to attend (renter if that is their proxy). Boards are not required to have an 'Open Forum'. Homeowners are actually required to give notice in writing to the Board prior to the meeting that they want to add an agenda item and once added to the agenda are limited to 3 minutes to discuss their topics.

Annual Meetings are a whole different matter regarding speaking at a meeting, however if you are not an owner, or their proxy then you are not permitted to remain in the meeting.

I dont know if you have found the information for Washington yet - but try this link it may be helpful..

http://apps.leg.wa.gov/RCW/default.aspx?cite=64.38.035
RichardP13 (California)
Posts: 1,767
Posted:
Quote:
Posted By JeffP6 on 09/22/2010 1:00 PM
Not all states require Boards to allow homeowners to speak at a Board meeting. In FL meetings are for the Board, notice must be posted, homeowners or their proxy are welcome to attend (renter if that is their proxy). Boards are not required to have an 'Open Forum'. Homeowners are actually required to give notice in writing to the Board prior to the meeting that they want to add an agenda item and once added to the agenda are limited to 3 minutes to discuss their topics.

Annual Meetings are a whole different matter regarding speaking at a meeting, however if you are not an owner, or their proxy then you are not permitted to remain in the meeting.

I dont know if you have found the information for Washington yet - but try this link it may be helpful..

http://apps.leg.wa.gov/RCW/default.aspx?cite=64.38.035

You might want to look at SB 1196
JeffP6 (Florida)
Posts: 91
Posted:
Quote:
Posted By RichardP13 on 09/22/2010 1:35 PM
Posted By JeffP6 on 09/22/2010 1:00 PM
Not all states require Boards to allow homeowners to speak at a Board meeting. In FL meetings are for the Board, notice must be posted, homeowners or their proxy are welcome to attend (renter if that is their proxy). Boards are not required to have an 'Open Forum'. Homeowners are actually required to give notice in writing to the Board prior to the meeting that they want to add an agenda item and once added to the agenda are limited to 3 minutes to discuss their topics.

Annual Meetings are a whole different matter regarding speaking at a meeting, however if you are not an owner, or their proxy then you are not permitted to remain in the meeting.

I dont know if you have found the information for Washington yet - but try this link it may be helpful..

http://apps.leg.wa.gov/RCW/default.aspx?cite=64.38.035


You might want to look at SB 1196

Do you mean this section:
6) RIGHT TO SPEAK.--Members and parcel owners have the right to attend all membership meetings and to speak at any meeting with reference to all items opened for discussion or included on the agenda. Notwithstanding any provision to the contrary in the governing documents or any rules adopted by the board or by the membership, a member and a parcel owner have the right to speak for at least 3 minutes on any item, provided that the member or parcel owner submits a written request to speak prior to the meeting. The association may adopt written reasonable rules governing the frequency, duration, and other manner of member and parcel owner statements, which rules must be consistent with this subsection.
RichardP13 (California)
Posts: 1,767
Posted:
Jeff

No actually this one, as the one you posted pertains to Annual or Special Meetings of unit owner. This one pertains to Board Meeting and if not mistaken, the OP was referring to a Board Meeting that the father attended.

(c) Board of administration meetings.--Meetings of the board of administration at which a quorum of the members is present shall be open to all unit owners. Any unit owner may tape record or videotape meetings of the board of administration. The right to attend such meetings includes the right to speak at such meetings with reference to all designated agenda items. The division shall adopt reasonable rules governing the tape recording and videotaping of the meeting. The association may adopt written reasonable rules governing the frequency, duration, and manner of unit owner statements. Adequate notice of all meetings, which notice shall specifically incorporate an identification of agenda items, shall be posted conspicuously on the condominium property at least 48 continuous hours preceding the meeting except in an emergency. Any item not included on the notice may be taken up on an emergency basis by at least a majority plus one of the members of the board. Such emergency action shall be noticed and ratified at the next regular meeting of the board. However, written notice of any meeting at which nonemergency special assessments, or at which amendment to rules regarding unit use, will be considered shall be mailed, delivered, or electronically transmitted to the unit owners and posted conspicuously on the condominium property not less than 14 days prior to the meeting. Evidence of compliance with this 14-day notice shall be made by an affidavit executed by the person providing the notice and filed among the official records of the association. Upon notice to the unit owners, the board shall by duly adopted rule designate a specific location on the condominium property or association property upon which all notices of board meetings shall be posted. If there is no condominium property or association property upon which notices can be posted, notices of board meetings shall be mailed, delivered, or electronically transmitted at least 14 days before the meeting to the owner of each unit. In lieu of or in addition to the physical posting of notice of any meeting of the board of administration on the condominium property, the association may, by reasonable rule, adopt a procedure for conspicuously posting and repeatedly broadcasting the notice and the agenda on a closed-circuit cable television system serving the condominium association. However, if broadcast notice is used in lieu of a notice posted physically on the condominium property, the notice and agenda must be broadcast at least four times every broadcast hour of each day that a posted notice is otherwise required under this section. When broadcast notice is provided, the notice and agenda must be broadcast in a manner and for a sufficient continuous length of time so as to allow an average reader to observe the notice and read and comprehend the entire content of the notice and the agenda. Notice of any meeting in which regular assessments against unit owners are to be considered for any reason shall specifically contain a statement that assessments will be considered and the nature of any such assessments. Meetings of a committee to take final action on behalf of the board or make recommendations to the board regarding the association budget are subject to the provisions of this paragraph. Meetings of a committee that does not take final action on behalf of the board or make recommendations to the board regarding the association budget are subject to the provisions of this section, unless those meetings are exempted from this section by the bylaws of the association. Notwithstanding any other law, the requirement that board meetings and committee meetings be open to the unit owners is inapplicable to meetings between the board or a committee and the association's attorney, with respect to proposed or pending litigation, when the meeting is held for the purpose of seeking or rendering legal advice.
JeffP6 (Florida)
Posts: 91
Posted:
Quote:
Posted By RichardP13 on 09/22/2010 2:04 PM
Jeff

No actually this one, as the one you posted pertains to Annual or Special Meetings of unit owner. This one pertains to Board Meeting and if not mistaken, the OP was referring to a Board Meeting that the father attended.

(c) Board of administration meetings.--Meetings of the board of administration at which a quorum of the members is present shall be open to all unit owners. Any unit owner may tape record or videotape meetings of the board of administration. The right to attend such meetings includes the right to speak at such meetings with reference to all designated agenda items. The division shall adopt reasonable rules governing the tape recording and videotaping of the meeting. The association may adopt written reasonable rules governing the frequency, duration, and manner of unit owner statements. Adequate notice of all meetings, which notice shall specifically incorporate an identification of agenda items, shall be posted conspicuously on the condominium property at least 48 continuous hours preceding the meeting except in an emergency. Any item not included on the notice may be taken up on an emergency basis by at least a majority plus one of the members of the board. Such emergency action shall be noticed and ratified at the next regular meeting of the board. However, written notice of any meeting at which nonemergency special assessments, or at which amendment to rules regarding unit use, will be considered shall be mailed, delivered, or electronically transmitted to the unit owners and posted conspicuously on the condominium property not less than 14 days prior to the meeting. Evidence of compliance with this 14-day notice shall be made by an affidavit executed by the person providing the notice and filed among the official records of the association. Upon notice to the unit owners, the board shall by duly adopted rule designate a specific location on the condominium property or association property upon which all notices of board meetings shall be posted. If there is no condominium property or association property upon which notices can be posted, notices of board meetings shall be mailed, delivered, or electronically transmitted at least 14 days before the meeting to the owner of each unit. In lieu of or in addition to the physical posting of notice of any meeting of the board of administration on the condominium property, the association may, by reasonable rule, adopt a procedure for conspicuously posting and repeatedly broadcasting the notice and the agenda on a closed-circuit cable television system serving the condominium association. However, if broadcast notice is used in lieu of a notice posted physically on the condominium property, the notice and agenda must be broadcast at least four times every broadcast hour of each day that a posted notice is otherwise required under this section. When broadcast notice is provided, the notice and agenda must be broadcast in a manner and for a sufficient continuous length of time so as to allow an average reader to observe the notice and read and comprehend the entire content of the notice and the agenda. Notice of any meeting in which regular assessments against unit owners are to be considered for any reason shall specifically contain a statement that assessments will be considered and the nature of any such assessments. Meetings of a committee to take final action on behalf of the board or make recommendations to the board regarding the association budget are subject to the provisions of this paragraph. Meetings of a committee that does not take final action on behalf of the board or make recommendations to the board regarding the association budget are subject to the provisions of this section, unless those meetings are exempted from this section by the bylaws of the association. Notwithstanding any other law, the requirement that board meetings and committee meetings be open to the unit owners is inapplicable to meetings between the board or a committee and the association's attorney, with respect to proposed or pending litigation, when the meeting is held for the purpose of seeking or rendering legal advice.

can u send me the link where you got that information?

I am relying on the following http://www.ccfjedu.net/HOAFS720new.htm - it is specific to HOA's yours is talking about condo's
RichardP13 (California)
Posts: 1,767
Posted:
My Bad..It was for Condos

Section 720.303 2(a)

(2)BOARD MEETINGS.—

(a)A meeting of the board of directors of an association occurs whenever a quorum of the board gathers to conduct association business. All meetings of the board must be open to all members except for meetings between the board and its attorney with respect to proposed or pending litigation where the contents of the discussion would otherwise be governed by the attorney-client privilege. The provisions of this subsection shall also apply to the meetings of any committee or other similar body when a final decision will be made regarding the expenditure of association funds and to meetings of any body vested with the power to approve or disapprove architectural decisions with respect to a specific parcel of residential property owned by a member of the community.

(b)Members have the right to attend all meetings of the board and to speak on any matter placed on the agenda by petition of the voting interests for at least 3 minutes. The association may adopt written reasonable rules expanding the right of members to speak and governing the frequency, duration, and other manner of member statements, which rules must be consistent with this paragraph and may include a sign-up sheet for members wishing to speak. Notwithstanding any other law, meetings between the board or a committee and the association’s attorney to discuss proposed or pending litigation or meetings of the board held for the purpose of discussing personnel matters are not required to be open to the members other than directors.

(c)The bylaws shall provide for giving notice to parcel owners and members of all board meetings and, if they do not do so, shall be deemed to provide the following:

1.Notices of all board meetings must be posted in a conspicuous place in the community at least 48 hours in advance of a meeting, except in an emergency. In the alternative, if notice is not posted in a conspicuous place in the community, notice of each board meeting must be mailed or delivered to each member at least 7 days before the meeting, except in an emergency. Notwithstanding this general notice requirement, for communities with more than 100 members, the bylaws may provide for a reasonable alternative to posting or mailing of notice for each board meeting, including publication of notice, provision of a schedule of board meetings, or the conspicuous posting and repeated broadcasting of the notice on a closed-circuit cable television system serving the homeowners’ association. However, if broadcast notice is used in lieu of a notice posted physically in the community, the notice must be broadcast at least four times every broadcast hour of each day that a posted notice is otherwise required. When broadcast notice is provided, the notice and agenda must be broadcast in a manner and for a sufficient continuous length of time so as to allow an average reader to observe the notice and read and comprehend the entire content of the notice and the agenda. The bylaws or amended bylaws may provide for giving notice by electronic transmission in a manner authorized by law for meetings of the board of directors, committee meetings requiring notice under this section, and annual and special meetings of the members; however, a member must consent in writing to receiving notice by electronic transmission.
JeffP6 (Florida)
Posts: 91
Posted:
NP thanks for clarifying - had me worried for a minute
JonD1
Posts: 2,350
Posted:
Karen:

You are quite welcome.

Over here in NY and especially on this property, where I serve as President of the Board, we just like to do things a little differently.

One being the handling of guests, visitors or tourists who might want to drop in on the annual meeting. Here in NY we are not required to hold open monthly meetings. And I thank God for that fact each month. Once per year is more than enough for me.

Now if the "legal professional" as some would indicate showed up without the required signed proxy over here, he would be shown the door. Nothing about nice-nice or courtesy just the simple fact this is a members only meeting you are not a member and you don't have the required paperwork.

And lets not forget the fact this guest's daughter has a legal matter pending with the HOA. Even more reason to have him removed.

Over here at our annual meeting we have police present. When someone arrives who is not an owner they are quietly asked to leave and if they refuse then the police officer takes them out. Over the years we have escorted several unwanted guests who thought they had some magical ability to skirt the rules and attend a meeting at which they did not meet the necessary requirements.

We are a corporation why not try to show up at the shareholders meeting for MicroSoft without owning shares. Do you think they would allow you to sit in on their meeting?

As for what other states require or other property's documents require NONE of that matters. Nor do the opinions of those who see things differently.
Sometimes when you don't agree with the viewpoint of some they resort to comments suggesting a flaw in YOUR thinking. It's not your thinking that's flawed. Never in 25 years of Board service have I considered how the forum members of HOA Talk would view my decisions. Nor will that begin today.

I come to this forum to read and exchange ideas. Some posts are interesting. Some are valuable. And some are informative. While others are less interesting and some are IMO worthless.

My suggestion keep plugging along on your property do what you think is best and stick to your guns. I will try to continue to muddle through over here.

Regards.............

SureshD
Posts: 268
Posted:
Hey whatever works for you!

We are a small <100 home community.

Our community is a bit more tolerant to people's dynamic situations. If an owner wants to send a relative or their rommate in their stead and they identify themselves, it's no problem.

BruceC3 (Ohio)
Posts: 17
Posted:
I'm wondering being disabled if I can have a friend attend the yearly meeting with me?

So if it's not in the bylaws or anything like that I can have them attend with me?

He won't be voting or anything for me, just there to make sure I understand everything being said, (take notes for me).
SureshD
Posts: 268
Posted:
Without reviewing Ohio Law,
it depends in to greater extent as to the attitude of your BOD (& community) and to a lesser extent on applicable laws, covenants, or restrictions, etc.

i.e: Regardless of the law(s), some groups of people (HOAs) are apt to say "no problem", while other groups may not interpret the "laws" as unbending in any way.
JanetB2 (Colorado)
Posts: 4,219
Posted:
Bruce ... for a disability you also would have certain protections via any disability acts or laws. If someone is blind they can take a seeing eye dog into a public restaurant. It would probably be foolish for your HOA to deny you assistance.

🎯 You've read this entire discussion

Join the conversation with 50,000 HOA & Condo Leaders:

  • ✓ Ask follow-up questions
  • ✓ Share your experience
  • ✓ Get expert advice
  • ✓ Access 350,000 discussions
Create Free Account →

⚡ Takes 30 seconds

Already a member? Log in here