Need advice on how to approach this with the HOA Board of Directors.

Hello all.

Our HOA recently has allowed a home based multi-level marketing business provide not one but two presentations and use our clubhouse for such. It was being arranged by one of our homeowners, who is in fact a neighbor of our President of our HOA.
I know this for fact as I was invited and attended one of the meetings.

I recently submitted a request to see if our clubhouse could be used for a training session for some local volunteers of the hospice that I am employed by. I got a blatent NO from the HOA and they furthered it by saying that the decision was made due to them needing the club house in the event of rentals. ( IT'S BEEN OVER 2 MONTHS AGO SINCE THE HOME BASED BUSINESS PRESENTED IN OUR CLUBHOUSE.. AND NOTHING NOTHING HAS BEEN ARRANGED THERE, NO PRIVATE PARTIES, OR EVENTS SINCE THEN...... I know this as I am the key holder to the clubhouse and on the social committee.. )

I have since then come to the conclusion that there is something that I should do, but not sure how to go about it. I orignally requested by email to the HOA for the room.. so that is where I stopped communications.

My goal is not to cause a ruckass, but rather not it clear that what goes for one, should go for all.

Some questions:
Is there a fee for the use of the clubhouse?
Were you asked to pay the fee? Did you expect this to be free?
Did the marketing company pay a fee?
WHO decides WHO can use the facility?

Has the HOA formulated a contract for rentals/use/

Our clubhouse is available to rent.. there is a contract.

The issue and the request I had about using the room for a training session for volunteers stemmed from the use of the clubhouse by the Kyani Rep in our building. He got free use of the room to host an info session not once but twice... as stated I know this as I attended as did our HOA Pres. ONe session was after work mid week around 6pm and one was on a Saturday free of charge. No signed agreement was necessary.

I asked if our HOA would be willing to let us use the room, no charge as this is directly stemming to charitable, volunteer work that directly affects our hospice patients within our own community. THe board members accidently responded to me in email form with their "responses" and one said I should, the other said that he thinks that the homeowners should vote and then the PRESIDENT responded saying that the organization and my employer are responsible for finding a place to house the training..Which I understand, but the home office of this organization is 30 miles away... and since the volunteers lived within our own community, that is why I was asking.

When I asked why I wasn't allowed to utilize the room, yet a home based business was.. free of charge I was told that I am expecting pro-quo since i was on the HOA BOD last year and that the room needs to be available in the event of a homeowner wishing to rent..

OK... but that DID NOT apply to the Kyani rep...

I plan on following up and making it part of our next meeting. I'd like to make sure that nobody is allowed to utilize our clubhouse for personal use unless they are renting it.. NO favors, no hosting info sessions for home based marketing ect.

I will put this in writing and submit it to our management company.

I won't be reserving the room after all. I already notified the organization that it's not a go.

But, to prevent "selective" allowances of the clubhouse, I am going to ask that with our new cc&rs that we also update our clubhouse agreement. No board member, family, friend homeowner etc should have the ability to exclusively use the clubhouse without going through the proper rental channels.. period.. The ONLY exception would be a community event.

I think thats a better way to go.

DO ya think I did that on purpose?/ No, I am sorry.. ok?